Administrative Associate IV

Job Title
Administrative Associate IV

Agency
Texas A&M University - Corpus Christi

Department
College Of Liberal Arts

Proposed Minimum Salary
Commensurate

Job Location
Corpus Christi, Texas

Job Type
Staff

Job Description

Description:

Works under the supervision of the Chair for the Department of English and provides advanced proactive administrative support work for three undergraduate programs and one graduate program.

Responsibilities:

• Front-line point of contact for the Department of English. Answer calls to the department and greet students and visitors to the department.
• Maintain communication with department faculty.
• Schedule meetings and maintain calendars for the department chair and the shared conference room.
• Prepare department course schedules in Banner and process reports from Argos.
• Create Workday documents for the hiring of student employees, temporary workers, and adjuncts.
• Confirm faculty textbook adoptions. Receive and review all faculty syllabi for submission to the Dean's office.
• Hire, train, evaluate and supervise department student worker.
• Coordinate with Dean's office and department search chair to assist in the faculty search process.
• Assist with departmental fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases. Order office supplies. Keep department chair informed and updated on account activity and balances.
• Arrange and/or assist departmental travel (faculty, student, incoming guests) using Concur. Schedule all travel, car rentals, hotels, conference registration or other travel needs for office personnel. Prepare travel requests and expense reports.
• Process student awards.
• Coordinate with faculty Principal Investigators (PIs) in the timely initiation of processes that relate to the PI fulfilling the requirements of their awards and grants. Assist in updating PIs, Grants Administrator and Business Office to maintain effective communication.
• Create reports as needed from Interfolio for Department Chair and Dean's Office.
• Assist and coordinate with the college Event Specialist in working with faculty and department chair when organizing special events. Assist with coordination of purchasing, ordering food, campus announcements, invitations, and registration for each event.
• Assist the Graduate Coordinator in compiling and organizing documents such as application files.
• Assist the Director of the Coastal Bend Writing Program (CBWP) with the annual Young Authors Camp, CBWP Annual Conference, professional development workshops, and grant management.
• Other duties as assigned.

Qualifications:

• High School Diploma.
• Four (4) years administrative support experience.
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Experience in Banner, Argos, Ad-Astra, IslanderBuy, LaserFiche, Concur and Workday
• Excellent written and verbal communication skills. Listens intently and gets clarification where needed. Positive attitude.
• Ability to work independently and efficiently with minimal supervision (self-motivated). Ability to work in a fast-paced environment.
• Excellent attention to detail.

Preferred Qualifications:

• Two (2) years office management experience.
• Advanced skills in Publisher (or other desktop publishing software) and Adobe.
• University experience.

Salary:

• $13.49 - $14.91/ Hourly

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TAMUCC/Administrative-Associate-IV_R-050585-1

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