The Institute for Lasers Photonics and Biophotonics ( ILPB ) and
its constituent units guide and support the university’s research
enterprise as well as its economic development and entrepreneurial
activities. The Administrative Assistant
administrative support to senior leadership in ILPB, with primary
support provided to the Executive Director. The incumbent is
responsible for maintaining the calendars of the Executive
Director, making travel arrangements and reimbursements, providing
support for meetings, and general administrative duties, as
assigned. In addition, the position is responsible for editing
documents and presentations, and managing special projects. This
position will work closely with the ILPB’s executive officer,
coordinating operations and providing back-up support as
Primary Duties and Responsibilities include, but are not limited
- Maintaining calendars for the Executive Director.
- Handling travel and meeting arrangements.
- Editing documents, including Annual Progress reports for SUNY
and UB, and PowerPoint presentations, and assisting in ILPB
- Assisting with managing projects and events.
- Purchasing and processing financial transactions.
- Interacting with students and act as a liaison with the
The Administrative Assistant must be eager to learn,
detail-oriented and comfortable handling multiple assignments for
various staff members in a fast-paced environment. He or she must
be flexible, have strong communication and interpersonal skills,
and be comfortable working as part of a team. The ability to switch
between projects and adapt to changing priorities is critical,
since the incumbent will be working with multiple staff members on
potentially competing projects and deadlines.
The Administrative Assistant will interact with faculty, business
professionals and community leaders as well as their administrative
professionals on a daily basis, requiring discretion and tact.
Knowledge of business protocol is essential, while experience with
university practices and policies also is beneficial.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There
are personal rewards including comprehensive health and retirement
plan options. We also focus on creating and sustaining a healthy
mix of work, personal and academic pursuit – all in an effort to
support your work-life effectiveness. Visit our benefits website to
learn about our
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s
leading public research universities and a flagship of the State
University of New York system, recognized for our excellence and
our impact. UB is a premier, research-intensive public university
dedicated to academic excellence. Our research, creative activity
and people positively impact the world. Like the city we call home,
UB is distinguished by a culture of resilient optimism, resourceful
thinking and pragmatic dreaming that enables us to reach others
every day. Visit our website to learn more about the University at Buffalo
As an Equal Opportunity / Affirmative Action employer, the Research
Foundation will not discriminate in its employment practices due to
an applicant’s race, color, religion, sex, sexual orientation,
gender identity, national origin and veteran or disability
At least 3 years of experience in a high-volume office environment.
Candidate must have excellent organizational and oral/written
communication skills, strong interpersonal, problem-solving and
collaboration skills, and the ability to maintain professional
standards under demanding time constraints. Proficiency in MS
Outlook, Word, Excel, and PowerPoint is required.
Associate’s degree or Bachelor’s degree. Prior experience editing
documents and presentations in a professional setting is
For more information, click the "How to Apply" button.