Administrative Assistant 1, Institute for Lasers Photonics and Biophotonics
- Employer
- University at Buffalo
- Location
- New York, United States
- Salary
- Salary Not Specified
- Posted Date
- Jun 3, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Executive, Other Executive
- Employment Level
- Administrative
- Employment Type
- Part Time
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Posting Details
Position Information
Fiscal Year
2021-2022
Position Title
Administrative Assistant 1, Institute for Lasers Photonics and Biophotonics
Classification Title
Administrative Assistant I
Department
Institute for Lasers Photonics and Biophotonics
Posting Number
R220146
Posting Link https://www.ubjobs.buffalo.edu/postings/35270
Employer
Research Foundation
Position Type
RF Clerical/Technical
Type
Part-Time
Appointment Term
Salary Grade
N.6
Posting Detail Information
Position Summary
The Institute for Lasers Photonics and Biophotonics ( ILPB ) and its constituent units guide and support the university’s research enterprise as well as its economic development and entrepreneurial activities. The Administrative Assistant provides administrative support to senior leadership in ILPB, with primary support provided to the Executive Director. The incumbent is responsible for maintaining the calendars of the Executive Director, making travel arrangements and reimbursements, providing support for meetings, and general administrative duties, as assigned. In addition, the position is responsible for editing documents and presentations, and managing special projects. This position will work closely with the ILPB’s executive officer, coordinating operations and providing back-up support as needed.
Primary Duties and Responsibilities include, but are not limited to:
The Administrative Assistant will interact with faculty, business professionals and community leaders as well as their administrative professionals on a daily basis, requiring discretion and tact. Knowledge of business protocol is essential, while experience with university practices and policies also is beneficial.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
At least 3 years of experience in a high-volume office environment. Candidate must have excellent organizational and oral/written communication skills, strong interpersonal, problem-solving and collaboration skills, and the ability to maintain professional standards under demanding time constraints. Proficiency in MS Outlook, Word, Excel, and PowerPoint is required.
Preferred Qualifications
Associate’s degree or Bachelor’s degree. Prior experience editing documents and presentations in a professional setting is preferred.
Physical Demands
Salary Range
$20.00-$25.00 per hour
Work Hours
20 hours per week
Monday – Friday
Campus
North Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting?
Background Check Notification
Contact Information
Contact's Name
Timothy Cryan
Contact's Pronouns
Contact's Title
Executive Officer
Contact's Email
tmcryan@buffalo.edu
Contact's Phone
716-645-4159
Posting Dates
Posted
06/03/2022
Deadline for applicants
Open Until Filled
Date to be filled
07/01/2022
References
Number of references required
3
Reference Cutoff Date
Instructions to Applicant
For more information, click the "How to Apply" button.
Position Information
Fiscal Year
2021-2022
Position Title
Administrative Assistant 1, Institute for Lasers Photonics and Biophotonics
Classification Title
Administrative Assistant I
Department
Institute for Lasers Photonics and Biophotonics
Posting Number
R220146
Posting Link https://www.ubjobs.buffalo.edu/postings/35270
Employer
Research Foundation
Position Type
RF Clerical/Technical
Type
Part-Time
Appointment Term
Salary Grade
N.6
Posting Detail Information
Position Summary
The Institute for Lasers Photonics and Biophotonics ( ILPB ) and its constituent units guide and support the university’s research enterprise as well as its economic development and entrepreneurial activities. The Administrative Assistant provides administrative support to senior leadership in ILPB, with primary support provided to the Executive Director. The incumbent is responsible for maintaining the calendars of the Executive Director, making travel arrangements and reimbursements, providing support for meetings, and general administrative duties, as assigned. In addition, the position is responsible for editing documents and presentations, and managing special projects. This position will work closely with the ILPB’s executive officer, coordinating operations and providing back-up support as needed.
Primary Duties and Responsibilities include, but are not limited to:
- Maintaining calendars for the Executive Director.
- Handling travel and meeting arrangements.
- Editing documents, including Annual Progress reports for SUNY and UB, and PowerPoint presentations, and assisting in ILPB communication efforts.
- Assisting with managing projects and events.
- Purchasing and processing financial transactions.
- Interacting with students and act as a liaison with the Executive Director.
The Administrative Assistant will interact with faculty, business professionals and community leaders as well as their administrative professionals on a daily basis, requiring discretion and tact. Knowledge of business protocol is essential, while experience with university practices and policies also is beneficial.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
At least 3 years of experience in a high-volume office environment. Candidate must have excellent organizational and oral/written communication skills, strong interpersonal, problem-solving and collaboration skills, and the ability to maintain professional standards under demanding time constraints. Proficiency in MS Outlook, Word, Excel, and PowerPoint is required.
Preferred Qualifications
Associate’s degree or Bachelor’s degree. Prior experience editing documents and presentations in a professional setting is preferred.
Physical Demands
Salary Range
$20.00-$25.00 per hour
Work Hours
20 hours per week
Monday – Friday
Campus
North Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting?
Background Check Notification
Contact Information
Contact's Name
Timothy Cryan
Contact's Pronouns
Contact's Title
Executive Officer
Contact's Email
tmcryan@buffalo.edu
Contact's Phone
716-645-4159
Posting Dates
Posted
06/03/2022
Deadline for applicants
Open Until Filled
Date to be filled
07/01/2022
References
Number of references required
3
Reference Cutoff Date
Instructions to Applicant
For more information, click the "How to Apply" button.
You need to sign in or create an account to save a job.
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