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Administrative Assistant - Flight Department

Embry-Riddle Aeronautical University
Arizona, United States
Salary Not Specified
Posted Date
Jun 3, 2022

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Position Type
Faculty Positions, Professional Fields, Other Professional Fields, Science, Technology & Mathematics, Engineering, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida, and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace, and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2020-21, there were over 10,700 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 32,700 students in total enrolled with the University around the world.

The Opportunity:

Embry-Riddle Aeronautical University’s Prescott, Arizona campus is hiring an Administrative Assistant to support the Flight Department. Embry-Riddle's Prescott Campus is respected worldwide for cutting-edge instruction and training for tomorrow’s aviation, aerospace, security, and intelligence leaders. Prescott is a mile-high city and its climate reflects seasonable weather excellent for flying. Daytime averages are 80°F in the summer and 45°F in the winter. At 5,000 ft. above sea level, it boasts a mild climate, clean air, pristine wilderness areas, and nearby national forests. The university is a small, private, residential university in the mountains of Arizona with approximately 3,500 students. Staff/faculty/student interaction is highly valued and is a central theme of our campus. It is located 100 miles north of Phoenix and 120 miles south of the Grand Canyon.

Job Summary:

The Administrative Assistant is responsible for coordinating the hiring of and maintaining FAA compliance of Flight Instructors in the Flight Department. The assistant coordinates interviews, hiring processes with Human Resources, and New Hire Instructor training classes as part of this process. Additionally, the Administrative Assistant is responsible for weekly payroll, as well as the coordination of pay changes for instructors with Human Resources.

Job Duties:
  • Manage Flight Instructor FAA Records

  • Schedule interviews of potential new Flight Instructors

  • Coordinate onboarding/off boarding processes for new flight instructors with Human Resources

  • Coordinate internal student programs to become instructors

  • Manage Flight Instructor FAA compliance

  • Coordinate weekly instructor payroll with Human Recourses

  • Assisting other administrative duties as required by the department

  • Assisting in the onboarding processes of students during the Fall/Spring Semesters

  • Track compliance with instructor term of service contracts

  • Other job duties as assigned

ERAU benefits include:
  • Retirement Plan - ERAU offers immediate vesting and provides a 6% gift and will match up to 4% of employee contributions

  • Two BC/BS health plans – PPO and high deductible plan with a health savings account

  • Tuition waivers for employees, spouses, and dependent children

  • Use of various campus services: fitness center, library, mail room and enjoy observation flights

  • High school (or GED) level ability in spelling, grammar, basic composition, and math.

  • Read and comprehend instructions, write information, and complete simple forms.

  • 1-3 years’ experience in Microsoft Office – Word, Excel, & PowerPoint (Required)

  • 6 months’ experience with Microsoft Forms (Required)

  • 1-3 years’ experience with Microsoft Access (Preferred)

Required skills, knowledge, abilities:

Ability to assist Flight Instructors and flight students with their needs and/or direct them to the appropriate person or place.

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