Administrative Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
Jun 1, 2022

View more

Position Type
Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time

We are seeking an Administrative Coordinator to the Facility Security Officer for the JHU-Whiting School of Engineering (WSE) Energetics Research Group (ERG) to assist with classified and unclassified-restricted operations. This role will provide assistance to the WSE-ERG Facility Security Officer and will have oversight of products and services; security roles associated with DoD/NASA meeting planning and attendance; and classified and unclassified-restricted publications.

Specific Duties & Responsibilities:

  • Maintaining and vetting ERG’s Customer Portal Accounts to assure qualifications for products, services, and meeting attendance.
  • Managing ERG’s Annual Subscription Accounts for products and services. Includes invoicing, product management, and dissemination.
  • Oversight and final approvals of classified and unclassified-restricted documentation prior to publication.
  • Act as a resource to employees to ensure the classified and restricted work including documents are handled properly and ensure they maintain required certifications in compliance with government and customer regulations.
  • Assist FSO with periodic reinvestigations, clearance certifications, personnel visit authorizations (incoming and outgoing), and access control
  • Assist the FSO with Security briefings, debriefings, out-processing, and security awareness training.
  • Assist FSO in the preparation of DCSA audits, inspections, and reviews.
  • Provide assistance for the oversight of security plans for classified and restricted conferences (at least two per year) that include the hiring and oversight of temporary security agencies to secure area perimeters.
  • Assist in the development and maintenance of security policies and procedures.
  • Assisting the FSO and the IT Team with the handling of classified and unclassified-restricted practices and procedures with management and maintenance of safes, classified and unclassified-restricted computer hardware and software.
  • Ensures materials are properly locked up and stored during off work hours daily.
  • Other duties as assigned.

Minimum Qualifications (Mandatory):

  • High School Diploma/GED.
  • 3 years of experience as an Administrative Coordinator, Administrative Assistant or similar role.U.S. Citizenship Required.
  • Candidates must either possess or be able to obtain a U.S. Government personal security clearance in a reasonable period of time.
  • Some travel required.

Preferred Qualifications:

  • 3+ years of relevant professional level experience in a professional setting.
  • Hold an active Secret level security clearance or have the ability to obtain a Secret level clearance in a reasonable period of time.
  • An interest and a level of comfort in handling and processing classified information
  • Knowledge of Department of Defense (DOD) and Company security policies, programs, and requirements.

Special Knowledge, Skills & Abilities:

Experience or familiarity with:

  • Classified and unclassified-restricted security markings, publication processes including dissemination of information and materials.
  • Proven ability to maintain strict confidentiality.
  • Superior computer-related skills, proficient in MS Word, Excel, and Outlook.
  • Highly motivated, dynamic, responsive, and professional team player.
  • Excellent customer service, written, verbal, and interpersonal communication skills.
  • Ability to make effective use of time and resources.
  • Ability to effectively communicate, both orally and in writing to both internal and external customers.

Classified Title: Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.59 - $24.80/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30 am - 4:00 pm
Exempt Status: Non-Exempt
Location: JH at CPIA Century Plaza
Department name: Energetics Research Group
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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