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College Services Specialist (Temporary Assignment)

Employer
Ventura County Community College District
Location
California, United States
Salary
Salary Not specified
Posted Date
Jun 2, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Facilities Management & Physical Plant
Employment Level
Administrative
Employment Type
Full Time
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College Services Specialist (Temporary Assignment)

Ventura County Community College District


Salary: $27.17 Hourly

Job Type: Classified

Job Number: Provisional-029

Location: Oxnard College (Oxnard CA), CA

Department: Districtwide

Closing: Continuous

Description
This recruitment is being conducted to fill a temporary assignment and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits.

WHAT YOU'LL DO
Under the general supervision of an assigned supervisor, manage college auxiliary services contracts, oversee the scheduling of college facilities for external and internal groups, and coordinate the use of facilities and related staff for civic center and college events, activities, and services.

WHERE YOU'LL WORK
Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway.

More information can be found on the Oxnard College website.

WHO WE ARE
Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.

The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

COVID-19 VACCINATION REQUIREMENT
Board Policy 3506 COVID-19 Vaccine Requirement for Employees and Students requires that all students and employees of the Ventura County Community College District, which includes faculty, staff, volunteers, student workers, and administrators, be fully vaccinated against COVID-19. All new employees must be fully vaccinated by the first day of employment. An exemption may be requested by individuals who cannot be vaccinated due to medical and/or religious reasons. Employees who receive an exemption will be required to wear a mask or face covering while on District property and/or facilities and will be required to undergo COVID-19 testing twice weekly. For more information about VCCCD's vaccine requirement, please visit the District's COVID-19 Information Website.

Representative Duties
Manage auxiliary services contracts (e.g. food services, vending, bookstore, and photocopying/ reprographics); ensure contract and insurance compliance, and assist with identifying, renewing, evaluating, modifying, and terminating college auxiliary services contracts; serve as day-to-day contact for auxiliary services. E

Oversee and maintain budget for the Civic Center; track revenues and expenditures; review and provide input for budget preparation; receive, deposit, and track payments; create journal vouchers for processing of payments. E

Determine the type and availability of space and equipment needed for non-instructional use of the facilities; calculate costs of equipment, set-up, personnel (e.g. overtime for facilities, custodial, or Police staff) and/or other costs using approved fee schedules; research and recommend fee schedule changes. E

Review and verify Civic Center event applications, insurance, and food safety documents from outside organizations for completeness and to ensure compliance with relevant state, county, and district regulations, codes, policies, and procedures; review contracts related to use of campus facilities from outside organizations. E

Receive, review, and approve on-campus facility requests for events, meetings, trainings, and activities through facility database system; manage and resolve scheduling conflicts. E

Coordinate, schedule, and oversee staff (e.g. maintenance and operations, custodial, grounds, athletics, police, information technology) for preparation, set-up, operation and take-down of events, activities, and other college services. E

Provide prospective users with facilities layouts and tours to assist in the selection, layout and set-up of campus rental facilities. E

Attend all Civic Center events; or ensure attendance by appropriate personnel; serve as day-of contact for events and assigned college activities and services. E

Generate calendar of facility usage reports from the facility database system for distribution to campus departments. E

Attend and participate in planning committee meetings for college facilities, emergency preparedness, and safety and wellness, as needed. May attend meetings regarding status of construction activity.

Submit work orders for repairs to event facilities to Facilities, Maintenance and Operations, as needed.

Recruit, select, train and provide work direction to temporary staff and student assistants; schedule hours, monitor performance, prepare and process payroll and other related records.

Perform related duties as assigned.

Minimum Qualifications
A master's degree from a recognized college or university AND one year of experience coordinating events, managing facilities projects, or providing administrative support in an event or facilities planning environment.
OR

A bachelor's degree from a recognized college or university AND two years of experience coordinating events, managing facilities projects, or providing administrative support in an event or facilities planning environment.
OR

An associate's degree from a recognized college or university AND three years of experience coordinating events, managing facilities projects, or providing administrative support in an event or facilities planning environment.
OR

Graduate from high school or evidence of equivalent educational proficiency AND four years of experience coordinating events, managing facilities projects, or providing administrative support in an event or facilities planning environment.

Supplemental Information
Applications will be screened for evidence of the minimum qualifications and submitted to the hiring department as they are received, as such this recruitment may close at any time. Please include ALL employment you wish to be considered in the Employment Experience section of the application and complete all fields. Experience that is included in the resume but not in the Employment Experience section of the application will not be considered.

ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.



To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/3398600/college-services-specialist-temporary-assignment




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