Administrative Specialist for Academic Affairs

Administrative Specialist for Academic Affairs, Office of the Provost

Academic Affairs, full-time staff, 12-month position

The Office of the Provost seeks an Administrative Specialist for Academic Affair to provide primary project and administrative support for the Associate Provost, the new Faculty Excellence Collective, and Faculty Senate while also supporting the Staff Training and Enrichment Program (STEP). In support of the Faculty Excellence Collective, responsibilities will include project support for Faculty Development, the Office of Sponsored Programs (OSP), the Office of Institutional Research and Assessment (ORIA), as well as interaction with the Center for Academic Technologies (CAT). The candidate will have and demonstrate excellent oral and written communication, organizational and planning skills, budget management skills, and will display the ability to work on a variety of projects in a timely and effective manner. A strong work ethic and the ability to maintain confidentiality are essential.

Responsibilities

• Provide primary administrative and project support, including budget management, for the Associate Provost
  
  

• Provide support for the Faculty Excellence collective, including
  
  

• Planning and primary project support for Faculty Development
  
  
• Specific project support for OIRA and OSP
  
  
• Directed collaborations with CAT
  
  

• Participate in the leadership and support for STEP
  
  

• Provide administrative and project support for Faculty Senate
  
  
• Prepare personnel and budgetary documents as assigned
  
  
• Execute other duties as assigned by the Office of the Provost or the Associate Provost
  
  

Qualifications

• Bachelor’s degree preferred, high school diploma or GED required
  
  

• 3-5 years of office-related administrative experience, preferably in higher education
  
  
• Proficiency with Microsoft Office suite and familiarity with PeopleSoft, Canvas, Zoom, Panopto; willingness to learn new technologies and software as needed
  
  
• Strong interpersonal and communication skills with an ability to handle communication in a time-sensitive and accurate manner
  
  
• Strong organizational and planning skills with an ability to prioritize and manage multiple projects simultaneously on an annual basis and when assigned; ability to work in a high-demand environment
  
  
• Capacity to handle detail-oriented assignments independently and with accuracy
  
  

• Experience with budget management preferred
  
  
• Ability to maintain confidentiality at all times
  
  
• Strong work ethic and commitment to professionalism
  
  

Butler University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals regardless of age, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

Applications will be reviewed upon receipt; anticipated start date is not later than 5 July 2022.

Advertised: June 01, 2022
Applications close: