Grants Compliance Officer

Employer
Prince George's Community College
Location
Maryland, United States
Salary
Salary Not Specified
Posted Date
May 27, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Legal Affairs, Affirmative Action & Equal Opportunity
Employment Type
Full Time
Job Vacancy Announcement

Position Information

Position Title

Grants Compliance Officer

Position Type

Staff

Department

Strategy, Planning and Effectiveness

FLSA

Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

15

Salary Range

Hiring Salary Range

$71,897 - $79,088 / annually

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

Creates, implements, evaluates and refines a system of on-going oversight, guidance, training and support related to programmatic and fiscal compliance in the implementation and management of government-funded and privately funded grants at PGCC .

Minimum Qualifications

EDUCATION AND EXPERIENCE
  • Bachelor’s Degree required. Bachelor’s degree in business, accounting or finance preferred. Master’s degree preferred.
  • Two years full-time or equated experience in the professional area.
  • Five years experience in a responsible grants administration position with a broad understanding of regulations and processes related to government grants and funding agencies, preferred.
  • Experience in a college environment and with a complex financial management system is preferred.
  • Must have supervised personnel a minimum of two years.

    KNOWLEDGE, SKILLS, and ABILITIES
  • Ability to work as a team member in a multi-cultural environment
  • Ability to work with and provide assistance as necessary during annual audit performed by independent auditors
  • Proficient computer skills in Microsoft Office.
  • Ability to coordinate and maintain excellent working relationships with grant project administrators and all departments associated with grant development, administration, or assessment.
  • Ability to interpret and analyze data
  • Maintain accurate files
  • Prioritize in order to meet deadlines
Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES
  • Coordinates, schedules, and implements Grants and Resource Development Office ( GRDO ) compliance planning discussions to design, improve, implement, and evaluate internal business processes to support grants administration and reporting
  • Stays current with all federal, state, and local regulations and guidelines regarding grant and contract administration and apply changes as necessary
  • Monitors active grants and implements a process to ensure incremental successes, milestone achievements and proper closeout of all grants, sub-awards, and contracts.
  • Maintains a calendar of periodic monitoring visits with grant principal investigators and grant administrators and their supervisors to ensure acceptable fiscal and programmatic progress toward meeting required grant goals and objectives, as determined by grant requirements, specific to each grant, sub-award or contract
  • Provides systematic reports to the director of Grants and Resource Development and GRDO team members on compliance monitoring outcomes, recommendations and follow-up.
  • Alerts the director of Grants and Resource Development of inactivity and problems and offers recommendations for resolution or action
  • Provides guidance, feedback, and technical assistance to grant principal investigators/grant administrators and staff to facilitate successful grant implementation, compliance and resolution on issues that may arise
  • Conducts internal audits of government and privately funded grant projects, to spot-check for compliance gaps in procedures, practices, and documentation
  • Assists project director, internal/external partners, and Grants Accountant in preparing for and responding to agency monitoring visits, external audits, or other cross-site evaluations requiring a review of project documentation and practices
  • Works with Payroll and Grants Accountant to ensure compliance with Time and Effort reporting requirements for grants
  • Reviews grant-funded project expenses for allowable/unallowable costs for each project’s regulatory requirements
  • Ensures that overall grant-funded project performance, outcomes, and related documentation and reporting are in compliance with funding agency requirements
  • Uses effective interpersonal skills and sound judgment to determine how best to collaborate with co- workers, supervisors, faculty, staff, students, and other customers as necessary for the completion of duties and responsibilities
  • Works with Accounting Office and the project managers to establish project budgets in compliance with chart of accounts and procedures, as well as with the requirements of the funding agency
  • Interacts with outside agencies, independent auditors and project directors on compliance-related matters
  • Serves as liaison with the project director and Office of Research, Assessment and Evaluation ( RAE ) to ensure correct outcomes and evaluation data are available.
  • Performs other duties as assigned
Job Requirements

PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS
  1. Must be able to work Monday thru Friday, 8:30 a.m. – 4:30 p.m.
  2. Ability to communicate effectively in spoken and written standard English.
  3. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
  4. A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.


Is Background Check Required?

Yes

Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?

No

Posting Detail Information

Posting Number

PGCC182811/12

Open Date

07/01/2022

Close Date

Open Until Filled

Yes

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

Prince George’s Community College values the safety of its students, faculty, and staff. As part of that commitment, the College has announced effective October 21, 2021, all students, faculty, and staff must be vaccinated against COVID -19 or tested for the virus weekly. As a prospective or new employee, you will be required to comply with this mandate and all the necessary safety protocols, including wearing a mask. Please direct your questions related to the vaccination, testing, mask mandates, and requirements for exemptions to VMPO@pgcc.edu .

Application Status ; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a minimum of two years full-time experience in the professional area?
    • Yes
    • No
  2. * Do you have a minimum of a Bachelor’s Degree in business, accounting or finance?
    • Yes
    • No
  3. * Do you have five years experience in a responsible grants administration?
    • Yes
    • No
  4. * Briefly describe your experience referenced in the previous question.

    (Open Ended Question)

  5. * How did you hear about this employment opportunity?
    • HERC
    • HigherEd Jobs
    • Hispanic Outlook
    • Indeed
    • Personal Referral
    • PGCC Website
    • Social Media (LinkedIn, Twitter, Facebook)
    • The Chronicle of Higher Ed
    • The Washington Post
    • Other: Please indicate below
    • Educause
  6. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Certifications - See Minimum Qualifications for type
  3. Other


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