Associate Director of Athletics for Budget and Finance

Opening Details

Williams College is pleased to announce an opening for an Associate Director of Athletics for Budget and Finance. This full time, year-round position will report to the Director of Athletics. The role of the Associate Director is to aid in the development of departmental budgets, operations and policies by providing athletics minded financial perspective to issues. Responsibilities also include custody of the department’s regular, gift and endowed resources and the management of fiscal record keeping in accordance with National Collegiate Athletic Association (NCAA), Eastern College Athletic Conference (ECAC), New England Small College Athletic Conference (NESCAC) and College guidelines.

As part of the Athletics staff at Williams, you will support the 35% of our students who participate in 32 different varsity sports, as well as those in our physical education classes. You will have the opportunity to connect with a highly engaged student and alumni community, which have helped Williams maintain its reputation as one of the most prolific NCAA Division III institutions in the country. Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. We encourage candidates from underrepresented groups or with experience working with diverse populations to apply.


Responsibilities

• Oversee and approve the timely and accurate payment of all department financial obligations, ensuring the appropriate categorization of expenses for internal College financial reporting purposes, appropriate financial controls, federal (EADA), and occasional grant reporting purposes.
• Plan, forecast, submit and monitor the $2,000,000 plus annual budget for the department’s 200+ regular operating, gift, endowed and agency accounts. Give input into the development of department operations and policies by providing a budgetary perspective to issues. Collaborate with Development and Alumni Engagement staff to align fund-raising opportunities with Athletics budget priorities.
• Manage athletic department business office operations that includes all aspects of the department’s financial operations and team travel with the support of two staff members.
• Oversee team travel scheduling and coordination, ensuring coverage and providing support for the logistics of 300+ athletic contests annually
• Prepare and submit budgets for bids to host NCAA championship competitions. Prepare and reconcile all post-season NCAA expense reports for team and individual championship travel, and host NCAA championship competitions.
• Maintain departmental records, financial reporting, and system administration in PeopleSoft and other softwares
• Ensure smooth transfer of information with key partners in Human Resources and Payroll for the recruitment, onboarding, and payment concerns of student workers, temporary employees, and staff.
• Collaborate across campus departments in support of student athlete needs and other projects as needed

Qualifications

• Bachelor’s plus at least 5 years of highly relevant work experience, or an equivalent combination of education and experience. Applicants with less relevant experience may be considered at an Assistant Director level
• Experience in financial management and prior supervisory experience required
• Proficiency in accounting, database management, and spreadsheet applications
• Excellent organizational, communication, and business writing skills
• Attention to detail, the ability to read, analyze and interpret financial reports
• Ability to foster an inclusive, equitable, and welcoming environment
• Knowledge of intercollegiate athletics preferred
• PeopleSoft administration experience preferred

Application review will begin on June 28 2022, and will continue until the position is filled. Pay range is from $77,000 to $93,000, commensurate with experience. Job band 2-D. Please visit https://staff-careers.williams.edu/ to apply.


Conditions of Employment

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. COVID-19 vaccination with booster or approved exemption and participation in our testing program is required as a condition of employment at Williams.


Equal Employment Opportunity

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.