Senior Research Administration Associate

Baylor College of Medicine
Texas, United States
Salary Not Specified
Posted Date
May 27, 2022

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Position Type
Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Grants & Contracts
Employment Type
Full Time


The Office of Surgical Research (OSR) within the Michael E. DeBakey Department of Surgery is seeking a Senior Research Administration Associate to coordinate pre- and post-award activities of grants and contracts. The Senior Research Administration Associate will be responsible for working directly with principal investigators and central offices to develop grants and contracts documents to ensure compliance with sponsor guidelines; to setup awards and sub-awards (compliance); to monitor finances of awards; and to track reports due dates and preparation of annual and final reports. This position requires regular interaction with faculty and delivering high quality customer service. Excellent communication skills and attention to details are a must, as are adherence to quality standards and all relevant policies and award regulations.

Job Duties
  • Prepare, submit and follow up on grant applications and on set-up of grant and subcontract initial application, renewals and no-cost extensions, by certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) on behalf of the department.
  • Contribute to the development and review of budgets and budget justifications.
  • Provide guidance to investigators for proposal development and submission by interpreting granting agency guidelines and instructions.
  • Submit grant packages to external funding agencies (NIH, DoD, CPRIT, etc).
  • Monitor departmental grant submission activity for both fiscal performance and compliance with applicable policies (IPAs and MOUs).
  • Work closely with faculty members in managing their financial awards and provides related budgetary and financial reports.
  • Manage salary allocation for department personnel and cost transfer requests.
  • Assist faculty to process their research grant progress and financial reports due to sponsors (closeout of sponsored awards).
  • Prepare journal entries when necessary to properly reflect grant activities.
  • Prepare reports using BRAIN and/or contract tracking data.
  • Prepare outgoing subcontracts and review incoming subcontracts.
  • Develop and maintain relationships with PIs, and central offices and sponsor’s representatives for all grants and contracts activities.
  • Contribute to the development and continuous improvement of the pre-award and post award grants management process. Review and analyze current processes, faculty-staff communication, and quality of submission and management of awards. Make recommendations for process revisions and implement changes as appropriate.
  • Contribute to quarterly/biannual/annual metrics reports.
  • Ensure compliance with all guidelines.
Minimum Qualifications
  • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.
Preferred Qualifications
  • Experience with grant submissions
  • Experience with grant budget justifications
  • Experience with preparing grant applications
Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



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