Finance and Operations Manager, University Press
Number of Vacancies
52 - University Press
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Essential Functions (Job Duties)
The Finance and Operations Manager directs and is responsible for
all aspects of the Press' financial operations, including the
development and preparation of the annual budget and the management
of all business and fulfillment operations. This position provides
financial information and guidance to the Press Director, Press
department managers, and all staff in matters relating to the
budget, monthly financial reporting and analysis, sales reporting
and analysis, and fulfillment activities. The duties of this
position require extensive knowledge of university press publishing
practices and policies.
Develop and monitor the annual sales and expense budget for the
Press. Review actual sales and expenses vs. budget and report
monthly variances to the Director and Press department
Oversee the day-to-day financial activities of the Press. Train,
supervise, and evaluate direct reports. Maintain internal control
systems to assure integrity of financial transactions to prevent
errors, omissions and possible fraudulent activity.
Provide monthly financial reporting to assist management in their
planning and decision-making. Analyze and report monthly sales and
expense trends, prepare ad hoc reports for management, and confirm
optimal use of available resources.
Assist in the preparation of individual title P&L's. Perform
annual analysis of frontlist-backlist sales, channel sales, series
and subject area sales.
Attend AUPresses Financial Officer's Meetings to confirm that the
Press is adhering to best practices. Submit Press data for the
Quarterly Sales and Returns Survey, and the Annual Financial
Operations Survey. Report on Press activity as compared to
AUPresses survey results.
This position serves as the primary liaison between the Press,
Deputy Chief of Staff, and the Office of the University
Oversee and audit annual inventory process. Assure unit compliance
with University policies and procedures and those of sponsoring
Serve as a member of the management team and provide input into
various publishing decisions at the managers' and books meetings.
Participate in long- and short-term planning and strategic
Read and interpret all publishing contracts as they pertain to
royalties, rights, and permissions and apply those terms
Manage book inventory levels and identify titles that should be
declared out of print. Calculate and record cost of gratis copies,
cost of goods for the period, as well as finished goods and works
in process inventory for the period.
Manage and review the procurement or purchasing processes for the
Review and authorize all invoices for payment.
Act as liaison to Budget Office, Purchasing and Disbursements. Use
expanded signature authority as needed and allowed in the areas of
Finance and Business Operations, Budget and Planning,
Disbursements, Payroll, Purchasing, and Facilities
Manage the author royalty reporting and payment process. Confirm
that annual royalty statements and payments adhere to author
Assist in the preparation of grant proposals. Manage the financial
component of all grants, both pre- and post-award. Prepare annual
Data Arts report.
Bachelor's degree from an accredited college or university with
major coursework in business administration, accounting, finance or
business-related discipline. Advanced degree in Business Management
Minimum of five years of financial, budget and supervisory
experience, preferably in higher education or a large/complex
organization. Minimum of five years of experience in managing a
variety of business functions preferred. Experience should include
management work relating to contracts and agreements, facilities,
sales and marketing, inventory management and accounting, and
technology. Experience working in a non-profit organization is
KNOWLEDGE, SKILLS AND ABILITIES
Possess an understanding of administrative systems, preferably in a
higher education environment. Demonstrates a high level of
understanding of School/College/Division business operations or
possesses the equivalent professional experience in supporting the
business operations of an equivalent size in a non-university
organization such as non-profit, corporate or government. Possesses
keen business judgment and insight. Demonstrates broad knowledge
and perspective and is future oriented.
Demonstrates the ability to apply analytical and logical thinking
to gathering and analyzing information. Makes valid and reliable
evaluation of information. Proposes and evaluates alternative
solutions to achieve organizational goals. Capable of analyzing
large volume of data and summarizing results.
PROBLEM SOLVING SKILLS:
Analyzes the impact of potential actions. Identifies and resolves
problems in a timely manner. Anticipates the implications and
consequences of situations and takes appropriate action to be
prepared for possible contingencies.
Provides leadership and training to responsible area(s) regarding
financial, budgetary, and administrative matters. Demonstrates
strong leadership skills that can influence and motivate
individuals and groups to achieve results.
Demonstrates the use of strategic and mission critical approaches
in decision making. Knows how to get things done both through
formal channels and the informal networks. Demonstrates the ability
to work effectively with Dean/Unit Head to establish and accomplish
the mission, strategic plans, goals and objectives of the
Ability to shift priorities and multi-task on various projects.
Develops strategies to achieve organizational goals. Accurately
scopes out length and difficulty of tasks and projects.
Realistically estimates time and resource requirements on
Dedicated to meeting the expectations and requirements of internal
and external customers. Establishes and maintains effective
relationships with customers and gains their trust and respect.
Proactively identifies customer issues and quickly and effectively
resolves customer problems.
Expresses oneself clearly in conversations and interactions with
others. Expresses oneself clearly and concisely in writing.
Demonstrates the ability to plan and deliver oral and written
communications that are impactful and persuasive including
presentations to university management and committee.
Professional/Administration & Supervisory/Management
Duration of Posting
Fiscal Year of Job Open Date
Job Open Date
(When job is posted in the system)
Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found
Is this position reposted?
None (New Posting)
Background Check Requirements
University policy requires certain persons who are offered
employment to undergo a background check, including a criminal
history check, before starting to work. If you are offered
employment, the University will inform you if a background check is
Instructions for submitting your application:
Represented Position Message
Salary (Hire Max)
Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for
Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible
Position (BIP). The person who bids or hires into this 100% grant
funded position has no bumping rights upon grant expiration or in a
reduction of force.