Campaign Coordinator

A full-time, permanent position reporting to the Executive Vice President providing administrative support and project management related to the university’s fundraising campaign.

• Track campaign prospects, maintain timelines for cultivation and solicitation, and document pipeline movement and task assignments for development staff and campaign volunteers;

• Organize and monitor all prospect and volunteer assignments;

• Maintain the campaign calendar to maximize cultivation activities.

• Schedule campaign cultivation and solicitation meetings for senior administrators, prepare proposals and presentations, and prep participants for donor visits;

• Coordinate follow-up correspondence, completion of contact reports in Raiser’s Edge, and task assignments;

• Prepare agendas and materials for campaign committee meetings, take notes, and distribute minutes.

• Organize Missouri Southern Foundation board and committee meetings: arrange facilities and catering; issue invitations and track RSVP’s; coordinate speakers, parking, technology, set-up/tear-down; etc.; and prepare meeting materials both paper and using the OnBoard system;

• Manage the EVP’s calendar and email; schedule appointments; make travel arrangements; screen incoming calls, visitors, correspondence, and meeting requests; prepare and reconcile expense reports; and maintain office supplies; and
• Manage the office’s operating budget, code expenses, and process invoices and expense reports