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Associate Director, CASA

Colorado School of Mines
Colorado, United States
Salary Not Specified
Posted Date
May 26, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Faculty Affairs, Other Academic Affairs, Student Affairs, Academic Advising & Academic Support Services, Other Student Affairs
Employment Level
Employment Type
Full Time
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Position Title: Associate Director - Center for Academic Services & Advising (CASA) Department Description:

The Center for Academic Services and Advising (CASA) is a newly redesigned office that provides centralized academic advising and academic support services. CASA connects students with the tools they need to be academic successfully at Mines. We administer proven, national best practices in academic advising and support. Charged with the responsibility to significantly, proactively, and innovatively support the academic endeavors of Mines' students, CASA is an award-winning office defined by care for the student and exemplary service.

The Opportunity:

CASA, the Center for Academic Services & Advising, is the newly redesigned and updated office which provides centralized academic advising and academic support services for all undergraduate students at Mines from entry through graduation. Under the direction of and in collaboration with the Director of CASA, the Associate Director will help lead the advising and academic support efforts for the institutional advising center, which focuses on advising best practices, developmental and professional academic growth, and academic support for all students. Each Associate Director has oversight and direction for a specific population of advisees; one focuses on first-year advising efforts and one focuses on sophomore and beyond who have declared a major. The Associate Directors will supervise Academic Advising Coordinators and administer various academic support services, retention efforts, and supplemental instruction offerings in collaboration with academic faculty and administration. Broadly, the Associate Director will uphold established national standards for academic advising and academic support whilst upholding the mission of Colorado School of Mines. This is a full time, 12-month, administrative faculty professional exempt position.


Academic Advising Supervision
  • Oversee the hiring, training & development, supervision and evaluation, and termination if necessary, of three to six professional staff and paraprofessional staff members within CASA. Associate Director will provide developmental, ongoing, and supportive supervision to Academic Advising Coordinators (AACs). Associate Director will advance all aspects of AACs current job duties including academic support efforts. Associate Director will also work with AACs to advance their progression as professionals within Student Affairs.
  • Supervision will include hiring, training, evaluating, managing, recognizing, supporting, developing, and terminating professional employees, as appropriate. Associate Director will provide coverage, back-up, and support for supervisees as needed, and when appropriate. 

  • Associate Director will need to be available after hours for supervisee needs while also supporting AAC after commitments, programs, and events, as appropriate and decided with Director and Associate Dean of Students.
Advising Leadership & Management
  • The Associate Director will actively serve as part of CASA leadership and will, subsequently, be involved with discussions related to office advancement, office planning and prioritization, office personnel management, and CASA staff development. Will serve as proxy for Director when needed.
  • Represent the University to various institutional divisions by serving on various university ad hoc committees as well as externally to students and/or the general public/local community. The Associate Director will serve on the Early Alert Team for CARE, the Crisis Assessment, Response, and Education.
  • Collaborate with the Office of International Programs and students planning to study abroad to ensure academic success abroad and returning to Mines.
  • Development and leadership of CASA outreach efforts.
  • Development and management of advisement curriculum, materials, and structure, including records. Execution of CASA advising curriculum and identification of at-risk advisees.
  • Coordinating advising efforts and quality control with academic departments.
  • Training of CASA Academic Advising Coordinators and proactive outreach to university constituents.
  • Management of CASA Declaration Process as well as CASA administrative processes (e.g. Change of Intended Major).
  • Assessment of CASA advising trends including major changes.
  • Assist as needed with all Student Life programs, events, and specialty weekends.
Academic Advisement
  • Routine communication & outreach (individual and group) with a pre-assigned set of students (approximately 300), either for Transfer and X-Mines or study abroad and major students.
  • Accurate and timely assistance/guidance with course planning, registration, and class scheduling.
  • Review, approve, and assist with class scheduling, including the release of PINs with students.
  • Individualized assistance/guidance to all students, including those with complex transcripts (this would include students with AP/IB advanced credit, transfer students, non-traditional, and more).
  • Consistent and thorough record keeping of all student contact and advisement. This would include pre- and post-advising session notes.
  • Offer individualized and research-backed academic coaching assistance to students seeking to improve their academic performance at Mines.
  • Provide personalized assistance – based in student development theory and support – with any student need, exploration, or situation. This includes collaboration and outreach to support offices.
  • Proactive & reactive communication to academic faculty and departments in need of assistance & support for advising purposes – including upper division advising/mentoring assistance.
  • Assistance with the transition from first-year to major advising within CASA and to faculty mentors.
  • When necessary, assistance and support to student families and prospective student/families.
  • FERPA compliance when working with parents and families of students.
  • On occasion, this position may be assigned other duties needed to help drive to the vision, fulfill the mission, and uphold Mines’ and the Department’s organizational values.
Minimum Qualifications:
  • Bachelors’ and masters’ degree from an accredited institution of higher education.
  • Professional experience with college students in an advising, mentoring, or leadership role.
  • Excellent oral and written communication skills, strong organizational and project management skills, strong public speaking skills and proficiency with computer software.
Preferred Qualifications:
  • A masters’ degree in a relevant field such as higher education administration, educational leadership, educational psychology, curriculum and development, etc.
  • Prior employment and experience as a full-time academic advisor and/or academic support or student support specialist in a college or university setting.
  • Significant event/programming planning skills and experience.
  • Advising or teaching experience within an engineering/applied science setting.
  • Demonstrable commitment to promoting and enhancing diversity of perspective.
  • Experience supervising professionals.

Pay Range:
$66,000 - $72,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
About Mines & Golden, CO:
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. How to Apply: Application review will begin June 6. For full consideration, please apply by June 5, 2022, at 11:59 p.m. Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made. Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit: Background Investigation Required: Yes

Advertised: May 26, 2022 Mountain Daylight Time
Applications close:

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