Under the direction of the Dean, provides complex and confidential
administrative support to the College of Business. Serves as a
principal liaison between chairs, coordinators, faculty, staff, and
students. The Administrative Specialist is the frontline support
and representative to the office of the Dean and the College.
Ensures a smooth operation of the office under the pressure of
frequent interruptions and changes in priorities. Handles sensitive
information with professionalism and integrity and can conduct
oneself in a proficient and confident manner using independent
judgment and decision making. Information about the college and its
programs can be found online at https://colleges.utahtech.edu/business/
- Assist Dean, Associate Dean, Chairs, Program Directors and
Faculty in administrative matters regarding day-to-day operations
and procedures of the College and departments that involves
effective communication skills and the ability to ensure a smooth
operation of the office under the pressure of frequent
interruptions and changes in priorities. Accurately and promptly
respond to internal and external inquiries in person, by email, and
by phone. Maintain various calendars.
- Generate, interpret and compile statistical and financial data
from various databases to create reports used by college
administrators. Enter, track and maintain faculty workload, course
assignments, contract types and release times. Work closely with
scheduling office and department administration in preparing
semester schedules and events. Maintain proficiency in use of
University database systems: Banner, ARGOS, FLAC, EMS, NOVAtime,
CourseLeaf, Microsoft Office Suite, Outlook, and other programs as
- Coordinate administrative services for visiting executive
needs. Arrange travel and accommodations, and schedule for
candidate searches and other visiting executives. Compile, compose,
edit, and distribute routine departmental memos. Maintain and
monitor confidential academic and budgetary records and databases.
Attend committee and departmental meetings; generate and distribute
- Assist Dean, Associate Dean, Chairs and Faculty in preparation,
review and submission of curriculum forms through CourseLeaf.
Collect and organize new and existing program proposals for College
Curriculum meeting(s). Assure program changes are submitted to
University Curriculum Committee.
- Schedule, compile, track and maintain faculty evaluations,
rank, tenure, and promotions. Maintain confidential paperwork and
electronic records. Prepare and organize various calendars,
meetings, and events.
- Supervise and train department administrative assistants.
Assist with interns, student senators, TA's and other positions.
Help new faculty and part-time instructors in setting up office
space, equipment and with other needs. Monitor and enter hours
worked using timekeeping system; generate and submit Contract
- Reconcile, manage, and post budget transactions for accounting
and purchasing departments. Generate work orders with IT and
Facilities Management to ensure upgrades, building maintenance, and
safety. Order office supplies and maintain office equipment and
work with outside vendors.
- Perform other duties as assigned.
POSITION DETAILS, COMPENSATION AND BENEFITS:
- Graduation from an accredited institution with a bachelor's
degree and one year of experience related to the summary of duties
OR an associate's degree and three years of experience related to
the summary of duties OR any combination of education and/or
experience totaling five years.
- Must be well organized, flexible, and enjoy the administrative
challenges of working with a number of programs as well as
attentive to detail.
- Ability to interact with faculty, staff and customers at all
levels while in a fast-paced environment, remaining flexible,
proactive, resourceful, and efficient, with a high level of
professionalism and confidentiality.
- Financial record keeping experience and administrative support
- Strong computer skills in word processing, spreadsheets,
desktop publishing, Internet, basic website maintenance, email, and
- Knowledge of English grammar, punctuation, and correspondence
- Knowledge of general office practices and procedures including
office machines, inventory, and ordering.
- Appropriate receptionist/telephone skills, good level written
and verbal communication skills.
- Ability to properly represent the University and division in
exercising good human relation skills.
- Ability to work independently with little or no supervision
supporting the division with diverse staff and customer needs.
classified staff (overtime-eligible) position. Annual salary of
$37,000 - $40,000, depending on qualifications & experience.
Desired start date of July 2022. Excellent benefits package
included that begins on start date; includes medical, dental,
vision, employee assistance and wellness programs, life,
disability, retirement, undergraduate tuition waivers for employees
and eligible dependents, as well as paid holidays in addition to
sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/
under 'Benefits Summary' for more details.
ELECTRONIC APPLICATION PROCEDURES:
Application review begins
June 13 , 2022; position open until filled.
Submit application materials (including resume contents and contact
information for three professional references) and upload cover
letter electronically. If, because of a disability, you need
special services or facilities in order to apply for this opening,
please call the Human Resources Office at (435) 652-7520.
ABOUT THE UNIVERSITY:
Utah Tech University is an open,
inclusive, comprehensive, polytechnic institution, committed to
exceptional student learning and success that has adopted an
instructional approach of 'active learning. active life' and a
culture of innovation and entrepreneurship. We seek faculty and
staff committed to creating an active, applied and career-oriented
learning environment that is student-centered. Established in 1911
as a community college and in 2013 as a state university, our
university is located in picturesque southwestern Utah with its red
rocks, desert climate, over 300 days of sunshine annually, and
featuring easy access to world-class outdoor recreational
opportunities. The nearest metropolitan area is Las Vegas, NV (120
miles), with amenities such as an international airport and
professional sporting teams.
Utah Tech University is a fast-growing Utah public institution of
higher education, with more than 12,000 students. We offer over 230
programs, including masters, bachelors, associates, certificates,
endorsements, minors, and/or emphases. We seek to recruit and
retain diverse and ambitious faculty and staff who bring new ideas,
possess values and career aspirations aligned with the mission and
vision, and are inspired to build a premier open, inclusive,
comprehensive, polytechnic university. Utah Tech University is an
Equal Opportunity / Affirmative Action employer; the President and
employees of the University are fully committed to Affirmative
Action and within its programs and activities, including in
admissions and employment. Utah Tech does not discriminate or
tolerate discrimination, including harassment, based on race,
color, religion, sex, national origin, age, genetic information,
sexual orientation, gender identity or expression, disability,
status as a protected veteran, or any other status protected by
University policy, Title IX, or any other federal, state or local
The following individuals have been designated to handle inquiries
regarding the application of Title IX and its implementing
regulations and/or the University’s non-discrimination policies:
For further information regarding non-discrimination, please visit
- U.S. Department of Education, Office of Assistant Secretary for
Civil Rights, firstname.lastname@example.org ,
- U.S. Department of Education, Denver Regional Office, email@example.com ,
In compliance with federal law, all persons hired will be required
to verify identity and eligibility to work in the United States and
to complete the required employment eligibility verification.