FINANCIAL SPECIALIST II

Salary:

Minimum $22.00 HOURLY
Depending on Qualifications

Job Summary:

This position is responsible for the coordination of the accounts payable and purchasing functions for the Administration and Facilities areas of the Wisconsin Union, as well as other assigned departments, under the general supervision of the Accounts Payable Supervisor. Responsibilities include being a purchasing card Approver, e-reimbursement Auditor, and ShopUW+ purchasing requisitions Requester. This position also enters invoices and other expense transactions into the Union's Great Plains accounting software, along with acting as a resource to assigned departments regarding UW and Union purchasing policies and procedures.

Position is on site during probation period. After probation period, partial remote and partial on site is available, with supervisors permission

Responsibilities:

Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.

• 5% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• 20% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 40% Audits or reconciles original purchase documents with payments
• 20% Reallocates expenses to appropriate funding strings
• 5% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• 5% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• 5% Reviews transaction processing internal controls and recommends policies and procedures

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Associate's Degree

Qualifications:

*Minimum 1 year accounting/bookkeeping experience - Required
*Proficient in Microsoft Office - Required
-Experience with Accounts Payable - Preferred
-Experience with ShopUW+/UW Purchasing process- Preferred
-Experience with UW Departments Cards/Purchasing Cards Site Manager/Approver- Preferred
-Experience with UW Expense Reimbursements- Preferred
-Experience with Great Plains- Preferred

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Schedule:

Monday-Friday 7:45am-4:30pm (Flexible)

Work Type:

Full Time: 100%

Position is onsite during probation period. After probation period, partial remote and partial onsite is available, with supervisors permission.

Appointment Type, Duration:

Ongoing/Renewable


Additional Information:

The Wisconsin Union operates two buildings on the UW-Madison campus. The Wisconsin Union is a financially self-supporting division of the University of Wisconsin-Madison. Financial support for the organization is provided by income earned by twenty-two food service units and a variety of nonfood units such as games, guest rooms, space rentals and campus vending. Substantial support is also provided by student fees. The total annual organizational budget is approximately $45 million dollars.

The Wisconsin Union is part of Student Affairs at the University of Wisconsin-Madison, led by the
vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them
succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.

How to Apply:

To be considered applications must be submitted online. Please submit a cover letter and resume outlining your relevant work experience

Contact:

Rod Rotar
rod.rotar@wisc.edu
608-263-5596
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Financial Specialist II(FN007)

Department(s):

A967030-WISCONSIN UNION/A&M/ACCOUNTING

Employment Class:

University Staff-Ongoing

Job Number:

259359-CP



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: May 26 2022 Central Daylight Time
Applications Close: Jun 12 2022 11:55 PM Central Daylight Time