College Clerical Assistant II - TRiO (Part Time)

COLLEGE CLERICAL ASSISTANT II - TRiO (PART TIME)
MALCOLM X COLLEGE

The TRiO Education Opportunity Center provides counseling and information on college admissions to qualified adults who want to enter or continue a program of postsecondary education. The program also provides services to improve the financial and economic literacy of participants.

Primary Objective: Under supervision, performs a variety of routine clerical duties in a college administrative or departmental office.

ESSENTIAL DUTIES:

• Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
• Assists in reviewing time sheets and prepares attendance reports for payroll processing. Answers telephones, takes messages and transfers calls to appropriate personnel. Sorts and distributes incoming mail.
• Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
• Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
• Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.
• Adheres to CCC Customer Service Excellence standards.
• Performs related duties as required.

QUALIFICATIONS:

• Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.
• Available to work Mondays to Wednesdays 9 a.m. to 5 p.m. and Thursday 9:00 a.m. to 4 p.m.
• Proficient in PC desktop and related software programs. Ability to operate a personal computer.
• Ability to keyboard 45 words per minute. Ability to follow verbal and written instructions.
• Skill in basic filing, record keeping and operation of a variety of office machines.

We are an equal opportunity and affirmative action employer.
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