The Administrative Assistant II for the Division of Student Affairs
is responsible for providing office and administrative support to
the various offices within the Division of Student Affairs,
including the Vice President for Student Affairs and Dean of
Students, Dean of Student Life, Class Deans, Residential Life,
Greek Life, Student Conduct, Leadership and Development, Student
Activities, Title IX and Disability Resources, and Health
Promotion. This position will also serve alongside two other
support roles within the Division. As part of the Division of
Student Affairs, this position interacts with administrators,
faculty, students, parents, alumni and other internal and external
The Office of Student Affairs is committed to the development of an
inclusive environment and we strive to advance diverse perspectives
and approaches in carrying out the mission of Washington and Lee
- Coordinates a variety of administrative functions maximizing
the use of automated systems, such as website maintenance, database
maintenance, record keeping, preparing correspondence and
documents, maintaining calendars, scheduling meetings and
conferences, recording minutes of meetings, and generating routine
and special reports.
- Receives office visitors, answers telephone, sorts mail, and
handles routine inquiries to the Division of Student Affairs in a
courteous and inclusive manner. Assists in the handling of special
requests or problems from students, faculty, staff and the public,
directing inquiries to senior staff members as appropriate.
- Communicates effectively with students, prospective students,
parents, faculty, staff, and the general public.
- Coordinates, initiates, prepares, and monitors various
administrative, financial, and operations forms, records, reports,
and other documents, ensuring timely and accurate processing of
documents by other student affairs departments. Prepares mailings
- Organizes and maintains departmental files and records,
frequently involving cross-filing/cross-reference systems; assists
in archiving of files. Monitors budgets and expenditures as
assigned. Processes invoices and monthly credit card expenses as
- Assists with committee work, staff events, and helps coordinate
event logistics for special events and projects, programs, and
presentations. Makes travel arrangements and prepares travel
expense reports as needed in Workday.
- Assists with the publication of handbooks and other
- Orders equipment, supplies and materials for the purpose of
maintaining availability of required items.
- Reviews and analyzes daily work methods to determine progress
and to revise current procedures to expedite the smooth flow of
work Assists with implementing organizational policies and
- Serves as back-up to other office support staff.
- Participates in meetings, workshops and seminars as assigned
for the purpose of conveying and/or gathering information required
to perform functions.
- Performs various other Student Affairs functions and
administrative support duties as assigned.
Monday through Friday, 9am - 5pm
High School diploma required with Associate’s Degree in
Administrative Support or 3-5 years of successful job-related
experience preferred. Demonstrated proficiency in office
procedures, systems, and equipment. Must be proficient in use of MS
Office applications including Word, Excel, PowerPoint, and Outlook,
as well as proficiency in web software, desktop publishing,
maintaining database systems and generating excel and database
reports. Superior multi-tasking, organizational, problem-solving,
interpersonal, and communication skills (both verbal and written)
as well as the ability to prioritize and a strong attention to
detail required. Excellent proofreading, spelling/grammar and
general writing and math skills also required. Must be able to
handle sensitive information, maintaining a high degree of
confidentiality; self-starter with demonstrated ability to work
independently and in a fast-paced team environment with
interruptions and distractions. A consistent record of attendance
and punctuality is essential.
Review of applications will begin immediately and continue until
the position is filled. Resume and cover letter are
Upload both required documents to the Resume/CV
upload section of the application. You will be asked to provide
names and contact information for three professional
External Applicants: Application instructions for external
applicants are located on the jobs.wlu.edu or here
Current W&L Employees: Apply from your existing Workday
account. Instructions are located at jobs.wlu.edu or here
- Fingering: Picking, pinching, typing or otherwise working,
primarily with fingers rather than with whole hand or arm as in
- Grasping: Applying pressure to an object with the fingers and
- Repetitive motions: Making substantial movements (motions) of
the wrists, hands, and/or fingers.
The worker is not substantially exposed
to adverse environmental conditions.
Types of Work:
Sedentary work: Exerting up to 10 pounds of
force occasionally and/or a negligible amount of force frequently
or constantly to lift, carry, push, pull or otherwise move objects,
including the human body. Sedentary work involves sitting most of
the time. Jobs are sedentary if walking and standing are required
only occasionally and all other sedentary criteria are met.
Non-Exempt, Full Time, Benefit Eligible
$18.84 - Pay Commensurate with Experience
The university requires employees to become fully vaccinated for
and new employees must provide proof of at least their
first shot prior to the first day of employment. Boosters are
required. Individuals may seek a medical or a religious exemption
to the vaccination requirement.