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Accounting and Business Operations Team Leader

Employer
Harvard University, Faculty of Arts & Sciences
Location
Massachusetts, United States
Salary
Salary Not Specified
Date posted
May 25, 2022

Job Details

Job Summary

Reporting to the Senior Financial Officer the Accounting, the Business Operations Team Leader has a dotted-line reporting to the Accounting and Business Operations Manager. The Team Leader provides functional oversight and subject area guidance to the financial associates, also takes a lead role on the ABO Team in day-to-day research focused financial operations. Responsibilities include but not limited to the financial lifecycle of purchase to payment, billing agreement, and service center recharge operations, financial accounting and reporting, financial administration and financial operations including receivables, reimbursement, may include payroll and/or taxable payments.

Auto req ID

57620BR

Job Code

405007 Financial Professional (N)

Location

USA - MA - Cambridge

Business Title

Accounting and Business Operations Team Leader

Sub-Unit

------------

Salary Grade

056

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Bachelor’s degree or equivalent work experience required. Minimum of 3 years' of financial accounting and operations experience in a university, hospital or research environment.

Additional Qualifications and Skills

Minimum of 5 years' of financial accounting and operations experience strongly preferred.

Demonstrable experience in financial accounting and operation in science areas in a large academic department setting with direct experience in sponsored fund, managerial, and cost-accounting in a highly collaborative environment.

Substantial experience in coordinating purchase, payment, receivable systems and operations, financial compliance, and policy implementation especially in science areas, with demonstrable direct experience in reviewing terms and conditions review in contracts and agreements.

Deep knowledge of Higher Education financial accounting with advanced spreadsheet presentation and analytical skills.

Advance level knowledge and proficiency of functionality, workflows, systems, and processes of buy-2-pay; deep understanding of principles of accounting, chart of accounts, and complex financial data reported in an array of systems report; ability to mine and research transactions; experience with Harvard Oracle, GMAS, Jaggaer systems and tools are highly preferred.

Extensive customer service experience in financial policy implementation and solid understanding of the complexities around policy interpretation and customer satisfaction, demonstrate ability to articulate and break down complex issues in layers and scenarios to a wide audience with consistency, demonstrate ability to present and explain complex analytical financial reports in easy-to-understand terms.

Must have strong commitment to service leadership, to team and community building, and providing best possible service to faculty, students, researchers when working with administrative peers across campus.

Additional Information

The Harvard Department of Stem Cell and Regenerative Biology (HSCRB) is a cross-school department, committed to the advancement of biomedical research and to delivering innovative teaching and training at the interface of biology and medicine.

Department

Stem Cell and Regenerative Biology

Pre-Employment Screening

Education, Identity

Schedule

Monday - Friday, 9am - 5pm

Job Function

Finance

Position Description

• Provides functional oversight, provides ongoing training, advising, coaching, guidance to ABO Financial Associates, organizes and plans for coverage for team absence and maintains communication, ongoing relationship, and service level with all labs.

• Manages day-to-day purchase requisitions, payment requests, PCard purchases, travel and other out-of-pocket reimbursement requests, and ensures they are reviewed, documented, and approved in compliance with the guiding policies and processes in a timely manner.

• Regularly reviews progress of all holds, resolves escalated kick-outs; reviews fund balance available, cost assignment, natural account object, and cost allocation; assesses exceptions escalation and resolves scenarios to ensure all financial policies are followed and customers are well-served; conducts regular review ensure aging receivables, escheatables, and recharge transactions are posted accurately and resolved in a timely manner; maintains outstanding commitment to minimally outstanding.

• Conducts monthly/quarterly/year-end review and reconciliation of all non-sponsored faculty accounts to ensure transactions were posted correctly, errors are corrected in a timely manner, and receivables are recovered and recorded in the correct period.

• Develops and updates forecast for annual academic service center rates; conducts monthly financial review and provide scenario analysis and presents to faculty directors as needed; serves as Level 2 approver for all service center purchase; reviews to ensure all service centers’ financial transactions are in compliance with HU policies; ensure the structural integrity of the database file is preserved from month to month; prepares questionnaires and documentation packet for external and internal audits.

• Responsible for managing the lifecycle of Billing Agreements, incoming and outgoing, validating billing terms and drafting agreement, coordinating execution, managing the database and monthly invoicing and recovery operations including coordinating interim and year-end closes. Ensures the integrity of database and review to ensure updates to payment

status are entered correctly by Team, and each agreement is successfully closed out and reconciled.

• Provides technical expertise to labs for complex transactions including equipment purchases and contract reviews, troubleshoot buy-2-pay systems functionalities, manages approval workflow, match exceptions, and responsible for reviewing and securing authorization to release requisitions requests up to $25,000; works closely with the Accounting and Business Operations Team Leader to ensure staff absence is covered while maintaining the same quality of lab purchase review and approval.

• Serves as local SME on procurement of goods and services, assists asset and contract review for HSCRB lab shoppers; keeps up-to-date on Buy-2-Pay TSM and TCM communication, and liaise with Strategic Procurement Contracts Team.

• Supports Senior Financial Officer on ad hoc projects and performed duty as needed.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

Work is performed in an office setting.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Company

 Harvard FAS

The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

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