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Staff Accountant

Harvard University, Faculty of Arts & Sciences
Massachusetts, United States
Salary Not Specified
Posted Date
May 25, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
Employment Type
Full Time
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Auto req ID


Job Code

F0056P Accountant II


USA - MA - Cambridge

Business Title

Staff Accountant



Salary Grade


Time Status



00 - Non Union, Exempt or Temporary

Additional Qualifications and Skills
  • Knowledge of Microsoft Office Suite, including intermediate Excel skills
  • Working knowledge of basic accounting principles
  • Demonstrated experience with financial systems and data query
Additional Information

All formal written offers will be made by FAS Human Resources.


FAS Finance

Pre-Employment Screening

Credit, Criminal, Education, Identity


M-F 9-5

Job Function



Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Basic Qualifications
  • Bachelor’s degree in Accounting or equivalent work experience required
  • Minimum of 3 years’ relevant work experience
Working Conditions
  • Work is performed in an office setting
  • This position will be based on our campus in Cambridge, MA. Our current model is a minimum of 2 days in the office.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s "COVID-19 Vaccine Information" webpage:

Position Description

Reporting to the Accounting Manager and working with groups across the University, the Accountant II independently performs a variety of accounting activities including:
  • Review and Upload of Journal Entries
  • Review FAS Balance Sheets on a quarterly basis to ensure reconciliations have been completed in accordance with University requirements
  • Create/review reconciliations:
    • Bank reconciliations
    • Petty Cash Reconciliations
    • uStore (website which accepts credit cards) Reconciliations
    • Short Term Operating Advance (STOA)
    • Reimbursable Travel
  • Monthly Allocation on Touchnet Fees (gateway for cost-effective credit card payment solutions)
  • Monthly/Quarterly Billings
    • Harvard University IT (HUIT)
    • Phone
    • Howard Hughes Medical Institute (HHMI)
    • The BROAD Institute
  • Escheat Checks review and related follow-up
  • Assist with monthly income/expense and default reviews
  • Payment Card Industry (PCI) Compliance coordination
  • Journal Entry Controls including review documentation per University Controls and ensuring completion of the process on a monthly basis
  • Process all invoices for Finance Department staff & research discrepancies as required
  • Update Finance website
  • Manage royalty payments, including verification of agreements, to faculty members.
  • Distribute Finance communications as required, including quarterly and year-end deadlines.
  • Manage the FAS Accounting Inbox
  • Run Allocations for Gift/Endowment assessments
  • Run Quarterly Flux Templates
  • Manage annual Representation Letter collection
  • Monitors Faculty Start-Up posted incorrectly
  • Review Transaction Listing for Non-Payroll Activities in Finance Organization
  • Process restitution checks
Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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