Financial Operations Assistant

Harvard University, Faculty of Arts & Sciences
Massachusetts, United States
Salary Not Specified
Posted Date
May 25, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Business Administration, Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs
Employment Type
Full Time
Job Summary

The Financial Operations Assistant provides financial and administrative support to Science Operation programs.

Auto req ID


Job Code

400103 Accounting Assistant V


USA - MA - Cambridge

Business Title

Financial Operations Assistant



Salary Grade


Time Status



55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Accounting or business training beyond high school and a minimum of three years office/financial experience.

Additional Qualifications and Skills
  • The successful candidate will have a strong working knowledge of fixed asset accounting and familiarity with scientific equipment and laboratories.
  • This position will be required to communicate effectively and develop strong working relationships with faculty, staff, and students across the FAS Division of Science and the University.
  • Strong organizational skills, attention to detail, and the ability to multitask and tackle multiple projects independently are expected.
  • A proven commitment to excellent customer service is required.
  • Proficiency with the Oracle E-Business Suite, Microsoft Office Suite, FileMaker Pro or other relational database applications, and Open Scholar or other web publishing software is required.
Additional Information
  • We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.
  • All formal written offers will be made by FAS Human Resources.
Harvard offers a competitive benefits package that includes:

Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services.

Facilities Access and Discounts: Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.


Science Division - FAS Science Operations

Pre-Employment Screening



35 hours per week

Job Function


Position Description
  • Monitor, review, and assign financial transactions in the Oracle Fixed Assets module of the Oracle E-Business Application Suite as well as update capital equipment information, upload equipment inventory reports, and other transactional work in the system as needed.
  • Conduct fieldwork in the laboratories to locate and tag new assets as well as to conduct annual book-to-floor and floor-to-book inventories.
  • Gather, prepare, and analyze asset data and create summary reports.
  • Conduct fair market value analyses of scientific equipment
  • Update and maintain asset records and other documents in a paperless digital filing system.
  • Provide administrative support to Science Operations service centers including register new users, update LIM systems, enter and monitor purchase orders, prepare usage reports, and assist with monthly billing review.
  • Provide financial and administrative support to other divisional programs as needed.

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions
  • This position will work in the proximity of biological, chemical, radiological, and other hazards.
  • This full-time position will be based on our campus in MA, with the possibility to have a hybrid in-person/remote schedule. The selected candidate will need to be on campus as business needs require.
  • The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:
Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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