Assistant I, Executive
- Employer
- Austin Community College
- Location
- Texas, United States
- Salary
- Salary Not Specified
- Date posted
- May 25, 2022
View more
- Position Type
- Administrative, Academic Affairs, Adult & Continuing Education Programs, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Executive
- Employment Type
- Full Time
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Austin Community College is a public two-year institution that serves a diverse population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
As a community college committed to our mission, we seek to recruit and retain a workforce that:
- Reflects the diversity of our community
- Values intellectual curiosity and innovative teaching
- Is attracted by the college mission to promote equitable access to educational opportunities
- Cares about student success and collaborates on strategies to facilitate success for under-represented populations
- Welcomes difference and models respectful interaction with others
- Engages with the community both within and outside of ACC
ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and under represented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.
As an open access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. In 2017 our faculty adopted a Statement of ACC Faculty Values. This Statement affirms that ACC's faculty members value collaboration, service, agency, scholarship, inclusion, and teaching, all of which attest to our commitment to equity, diversity, and inclusion at the heart of our mission.
Job Posting Title:
Assistant I, Executive
Job Description Summary:
To provide executive level administrative support.
Job Description:
Description of Duties and Tasks
- Coordinating and maintaining certain aspects of operating budgets including receiving and processing requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.
- Organizing and maintaining events and the detailed arrangements associated with such; including preparing or providing agendas, meeting minutes, equipment, location, information packets, and follow-up action items.
- Expediting the processing of documents or other items requiring action
- Performing complex computer activities including word processing, data processing, scheduling processes, visual and graphic presentations.
- Establishing and maintaining files, logs, and other tracking systems for a variety of projects and events; may include website or social media updates.
- May assign and review the work of office personnel.
- Providing executive level support to the Vice Chancellor of Technology including but not limited to:
- Scheduling appointments and maintaining calendars
- Scheduling and coordinate staff and other meetings
- Preparing communications such as memos, emails, invoices, reports and other correspondence
- Managing accounts and performing bookkeeping
- Creating and maintaining filing systems, both electronic and physical
- Answering phones and greeting visitors
- Gathering and distributing mail
- Writing and editing documents including letters, reports and instructional documents
- Other related duties as assigned
- Correct American English usage, grammar, spelling, punctuation,
and vocabulary.
- Office management processes and procedures.
- Principles and methods of budget preparation and expenditure
control.
Skills
- Strong organizational skills.
- Excellent communication and coordination skills.
- Possessing a customer-oriented and solutions-focused
mindset.
- Establishing and maintaining effective working
relationships.
- Maintaining an established work schedule.
- Effectively using interpersonal and communications skills,
including the use of tact, diplomacy and confidentiality.
- Effectively using organizational and planning skills, including
the use of intense attention to detail and follow-through.
- Compiling and organizing complex material, summarizing
discussions and actions taken in report form.
- Interpreting and applying rules, regulations, policies, and
procedures.
- Analyzing situations accurately and adopting an effective
course of action.
- Maintaining confidentiality of work-related information and
materials.
- Expert use of office productivity software tools including but
not limited to spreadsheets, word processing software, and
presentation software. Must be able to function effectively in both
Google and Microsoft environments.
- Adept at calendar management in modern software platforms
including Microsoft applications (Outlook, Outlook 365), Google
Calendar and other similar applications.
- Three years related work experience.
- Associate’s degree
Physical Requirements
- Work is performed in a standard office or similar
environment.
- Subject to standing, walking, sitting, bending, reaching,
pushing, and pulling.
- Occasional lifting of objects up to 10 pounds.
- Work safely and follow safety rules. Report unsafe working
conditions and behavior. Take reasonable and prudent actions to
prevent others from engaging in unsafe practices.
$45,537 - $65,055
Number of Openings:
1
Job Posting Close Date:
July 8, 2022
ACC Benefits Overview
Full-time faculty and staffing table employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.
EEO Statement
The Austin Community College District is an Equal Opportunity Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, political affiliation or other protected categories.
Clery Act
As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.
If you are a current Austin Community College employee, please click this link to apply through your Workday account .
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