Administrative Associate IV (Athletics)

Administrative Associate IV (Athletics)

Job Title
Administrative Associate IV (Athletics)

Agency
Texas A&M International University

Department
Athletics Department

Proposed Minimum Salary
$13.01 hourly

Job Location
Laredo, Texas

Job Type
Staff

Job Description

Job Summary

Works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.
  
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
  
• Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.
  
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
  
• Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
  
• Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.
  
• May assists management in the supervision of student workers and support staff including processing complex confidential matters.
  

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Assist Associate Athletic Director in the administration of business affairs ensuring proper maintenance of financial controls.
  
• Responds to staff inquiries of the process of ordering and receiving merchandise and services. Requests quotes from vendors for the purpose of providing cost information, purchasing and securing items. Receive and process paperwork for completeness of all requisitions, purchase orders, invoices, etc. Match invoice with proper purchase orders, requisitions to ensure completeness and accuracy of shipments and invoices. Receives and distributes materials to appropriate areas upon arrival.
  
• Enters, reviews, and reconciles T-card, CBA, travel requests, receipts, vouchers and appropriate additional forms.
  
• Investigates travel errors and responds to routine travel inquiries.
  
• Updates team expenses and informs supervisor if budget lines are exceeded.
  
• Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
  
• Elevates issues to the supervisor as appropriate.
  
• Preparation and tracking of game agreements including monetary and non-monetary guarantee payments and receivables.
  
• Manages and provides support for ARMS software including keeping up to date with new updates, training new employees and implementing new changes/requests.
  
• Accurately complete payment transactions. Receive cash, checks, or credit cards for the payment of bills, purchases, services, or admission to events. Balance payments against receipts. Prepare deposits, as needed and when directed. Prepare and reconcile daily sales/payment received reports.
  
• Performs other duties as assigned.
  

Minimum Requirements

• Education - High school diploma or GED.
  
• Experience - Four years of related experience.
  
• Bilingual English-Spanish.
  

Knowledge and Ability

Knowledge of:

• Word processing, spreadsheet, and database applications.
  

Ability to:

• Multitask and work cooperatively with others.
  
• Strong verbal and written communication skills.
  
• Strong interpersonal and organizational skills.
  
• Ability to work with sensitive information and maintain confidentiality.
  

Licensing / Professional Certification - None

Physical Requirements - None

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally does not supervises employees.

Other Requirements

• This position may require working outside normal hours, weekends, and holidays.
  

First review of applications will be June 2, 2022

Salary: $13.01/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume/CV
  
• Cover Letter
  
• At least 3 professional references and their full contact information, and
  
• Unofficial transcripts (if applicable)
  

Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMIU_External/job/Laredo-TAMIU/Administrative-Associate-IV--Athletics-_R-049828

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