FINANCIAL SPECIALIST II

Salary:

Minimum $17.00 HOURLY
Depending on Qualifications

Job Summary:

The Department of Gender and Women's Studies (GWS) is seeking an individual with experience in general accounting, financial management, and administrative support. The Financial Specialist II works closely with the Chair of the Department and the Department Administrator as a key member of the GWS Operations Team, allowing for the opportunity for both collaborative and independent work. Team duties include general purchasing, organizational and administrative support for GWS. This position requires a high level of attention to detail and accuracy, and serves as a primary resource relating to reimbursements, payments, and purchasing; with duties including purchasing card management, preparing and processing e-reimbursements, completing direct payments and payment-to-individuals, preparing external requisitions, using Shop@UW+, and working within the Shared Financial System, applying knowledge of UW Madison and Letters and Science policies and procedures to requests.

This position offers a hybrid option if applicants are interested in partial remote work. GWS is committed to examining the structures of inequality and the movements for social change, especially attuned to the intersections of gender with other dimensions of difference and inequality such as race, class, sexuality, religion, disability, and national origin. Our department seeks candidates with an awareness of and commitment to principles of social justice and anti-racism. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities:

Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.

• 15% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• 5% Creates general reporting for transactions
• 10% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 10% Audits or reconciles original purchase documents with payments
• 15% Reallocates expenses to appropriate funding strings
• 5% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• 15% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• 5% Reviews transaction processing internal controls and recommends policies and procedures
• 20% Provide administrative support the Chair of the Department, assisting with departmental operations such as facility/office management, file organization, calendar scheduling, and event planning.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

Previous experience in these areas is preferred:
* Minimum of 1 year of experience in general finance/accounting, administration, operations, and/or customer service.

* Knowledge of or ability to learn State, University, and College purchasing rules, policies, and procedures; including travel/reimbursement policies and procedures.
* Knowledge of general accounting practices and principles.
* Proficiency with technology including word processing applications, managing documentation/spreadsheets/data, scheduling via electronic calendar, and communication via a variety of applications including listservs/email.
* Interpersonal communication skills in a customer/client service facing role.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Schedule:

Standard hours at GWS are between 8 a.m. to 5 p.m. with some flexibility. Schedule will be set upon hire.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable


How to Apply:

Please click the "" button to start the application process.

For questions on the position, contact: Jamie Gratrix, jamie.gratrix@wisc.edu or 608-263-4704.

To apply for this position, you will need to upload a cover letter addressing your experience pertaining to the qualifications listed above, a resume, and contact information for three professional references, including a current supervisor. References will not be contacted without advance notice.

Contact:

Jamie Gratrix
jamie.gratrix@wisc.edu
608-263-4704
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Financial Specialist II(FN007)

Department(s):

A489600-COL OF LETTERS & SCIENCE/GENDER & WOMEN'S STUDIES

Employment Class:

University Staff-Ongoing

Job Number:

258275-CP



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: May 24 2022 Central Daylight Time
Applications Close: Oct 2 2022 11:55 PM Central Daylight Time