Administrative Assistant-K

Vassar College

Administrative Assistant-K

Department: Admissions Office
Duration of Position: Full year / Full time
Work Schedule:
Employee Type: Staff
Posting Date: 03/17/2022
Union Representation: CWA
Posting Number: AS198P
Pay Rate: $15.00 per hour

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is deeply committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, diversity and inclusiveness. Vassar seeks to create a pluralistic community for all staff, faculty and students. Vassar College is an Affirmative Action, Equal Opportunity employer, and applications from women, individuals with disabilities and members of historically underrepresented groups are especially encouraged.Vassar College is a smoke-free, tobacco-free campus.Note: Vassar College has a universal vaccination policy requiring a COVID-19 vaccination, including a booster, for all employees except for those exempt for medical or religious reasons.

Position Summary and Responsibilities
The Administrative Assistant will provide administrative and operational support to the Office of Admission, particularly as related to processing prospective student applications and fielding inquiries from prospective students and their families.Responsibilities:

• Enter information into department databases
• Establish and maintain application files (electronic and paper)
• Provide telephone support
• Organize and package direct mail materials for mailing
• Greet groups of visitors and respond to inquiries
• Prepare letters, mail merges, reports, and/or other documents using Microsoft Office tools
• Maintain supplies and office equipment
• Help coordinate work for student office assistants
• Perform other duties as assigned by the supervisor, Director, and Dean

Qualifications

• Two to four years of administrative support experience and/or training
• Familiarity and comfort with technology and database systems. Must have strong data entry skills and attention to detail
• Quick learner who is able to independently manage multiple tasks on time and with accuracy
• Strong communication, telephone, organizational, and computer skills
• Knowledge of and facility with Microsoft Office programs, including mail merge, creating labels, and posters in Word, and creating and managing spreadsheets in Excel
• Experience and comfort with fielding a high volume of emails, calls, and Windows tasks
• Must have the ability to interact positively and effectively with diverse communities, including all members of the College, alumni, high school administrators, applicants, and parents
• Must have demonstrated abilities to handle confidential information in a discreet manner, to be proactive, to manage multiple priorities, and to maintain a professional demeanor under pressure
• Commitment to diversity and building an inclusive community
• Excellent work ethic with a can-do attitude and a knack for creative problem solving
• Team player with empathy, respect for others, a collaborative approach, and a sense of humor

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/2504.

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