Bursar

Bursar

Ventura County Community College District


Salary: $60,660.00 - $84,048.00 Annually

Job Type: Classified Management

Job Number: 2022-02448

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 6/1/2022 11:59 PM Pacific

Description
WHAT YOU'LL DO
Under general supervision, a Bursar oversees the day-to-day operations of the college cashiering function, including cashiering, billing, and receivables. Additionally, a Bursar performs a variety of accounting duties related to the preparation, maintenance, and review of financial records.

The current vacancy is a full-time position (12 mos/year, 40 hrs/wk) located at Oxnard College.

WHERE YOU'LL WORK
Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway.

More information about Oxnard College can be found here: Oxnard College Website

WHO WE ARE

Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.

The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT
New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees. (Download PDF reader)


COVID-19 VACCINATION REQUIREMENT
Board Policy 3506 COVID-19 Vaccine Requirement for Employees and Students requires that all students and employees of the Ventura County Community College District, which includes faculty, staff, volunteers, student workers, and administrators, be fully vaccinated against COVID-19. All new employees must be fully vaccinated by the first day of employment. An exemption may be requested by individuals who cannot be vaccinated due to medical and/or religious reasons. Employees who receive an exemption will be required to wear a mask or face covering while on District property and/or facilities and will be required to undergo COVID-19 testing twice weekly. For more information about VCCCD's vaccine requirement, please visit the District's COVID-19 Information Website.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.

Representative Duties
Manage the operations and activities of the college cashiering functions, including billing and the collection of student fees, and student/vendor accounts receivables in accordance with appropriate regulations and established District policies and procedures; coordinate the activities of the cashier window, including receiving payments, distributing checks, and providing information. E

Ensure proper recording and accountability of financial transactions for registration fees, refunds, billings, waivers, student/vendor accounts receivable, collections, student payment plans, and department/trust account deposits. E

Collect, record, reconcile, and audit deposits from trust accounts, petty cash account, change fund, parking permit sales, daily parking machine collections, and student billing. E

Audit student fee refund claims; process checks for payment; prepare and submit reports of transactions to the District office. E

Prepare and maintain various accounting records and report collection of campus registration fees and other funds from students and departments; deposit funds and submit end-of-day reconciliation reports to the District office.

Monitor and control the petty cash fund kept in the Bursar's office; audit reimbursement requests and replenish funds when needed. E

Ensure the safety of college change funds kept in the Bursar's office by keeping monies secure from unauthorized access. E

Audit, post, and invoice enrollment charges to third-party agencies providing financial assistance to district students; assist in the collection of outstanding payments. E

Process and maintain business office holds on student records. E

Establish, monitor, and maintain internal controls to safeguard college resources; ensure compliance with college, state, and federal regulations and standard accounting procedures. E

Compile information and data to prepare a variety of records and reports related to the collection and disbursement of fees and monies. E

Reconcile credit card transactions, bank deposits, departmental receipts, disbursements, and currency; support and assist assigned staff in ensuring all transactions are balanced. E

Troubleshoot processing problems and suggest possible solutions; provide information to students, college and District personnel regarding various records, accounts or fees; resolve issues including student fee disputes. E

Select, train, and evaluate assigned personnel; prepare work schedules for assigned employees; assign employee duties and review work to ensure accuracy, completeness, and compliance with established policies and procedures; administer progressive discipline when warranted. E

Perform related duties as assigned.

E = Essential Duties

Minimum Qualifications
Any combination equivalent to:

Education: An associate degree in accounting or a related field

Experience: Four years of technical accounting experience and two years of cashiering experience in a retail, banking, or education environment. Supervisory experience is preferred.

Supplemental Information

EXAMINATION AND SELECTION PROCESS:

This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by June 1, 2022.
The examination process may consist of any of the following components: A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score

Applicants must meet the minimum requirements by the filing deadline in order to move forward in the testing process. Those applicants who meet the minimum requirements will have their application materials reviewed through a Training and Experience (T&E) Evaluation.


TRAINING AND EXPERIENCE (T&E) EVALUATION:

A T&E is an assessment by subject matter experts of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The eight (8) candidates with the highest passing scores on the Training and Experience (T&E) Evaluation will be invited to the technical interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Wednesday, June 20, 2022 to Tuesday, June 24, 2022
Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based off a standard 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD: All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.
ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.



To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/3536799/bursar




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