Director of Capital Development

Director of Capital Development & Property Management
University of Puget Sound
Job ID: 6389
Location: Facilities Administrative E&G
Full/Part Time: Full Time
Regular/Temporary: Regular

Staff Posting Details
Appointment: regular, full-time, (1.0) FTE.

Position Summary:

The Director of Capital Development and Property Management is responsible for leading and providing oversight of campus capital projects, including planning and project management, in a safe, professional, reliable, efficient, environmentally-sound, and cost-effective manner. Oversees all phases of project planning, design, and construction ranging from minor to major work. Serves as property manager and provides oversight for the university's rental properties.

Essential Job Functions and Responsibilities:

Design and Construction

• Plan, direct, supervise, schedule, budget, and coordinate projects pertaining to repairs, maintenance, new construction, renovations, code improvements, modifications, replacements, compliance, planning, and future work.
• Work with the campus community, architects, contractors, City of Tacoma departments, and related entities to optimize the use of current buildings and spaces and plan for any new construction, if applicable.
• Manage capital budget and renovation projects to ensure that operations and projects are cost effective, completed in a timely and accurate manner, and are on budget, including managing external contracts.
• Coordinate all aspects of the construction process, including design, hiring contractors and working with engineers, architects and other vendors.
• Define scopes of work, create Requests for Proposals (RFPs), review proposals, make awarding recommendation, hold construction and progress meetings.
• Evaluate qualifications, workmanship, compliance of architects, contractors, and other vendors and make recommendations and decisions in keeping with the best interest of the college.
• Coordinate projects, the activities of contractors and Facilities Services personnel, communication and collaboration with building occupants to ensure stakeholder buy-in, maximum efficiency and minimum disruption.
• Communicate schedule, milestones, costs, and status, as applicable, to department managers and supervisors, stakeholders, and campus community.
• Ensure compliance with applicable local, state, and federal building codes and regulations. Ensure contractor compliance with all applicable fire and life safety codes, building codes, environmental regulations, OSHA regulations, and university policies, and oversee quality control, finish levels, and function of all work performed.
• Maintain accurate records, including blueprints, CAD files, bids, change requests, value engineering, schedules, payments, correspondence, etc.
• Work with various committees, groups and task forces, as applicable, concerning campus planning, buildings, and infrastructure.
• Responsible for developing, implementing, and maintaining a comprehensive building condition assessment and accessibility assessment for campus facilities.

Property Management

• Using a preapproved template agreement, prepare rental agreements for the university's rental properties and ensure compliance with the agreements.
• Collect rent, utility, and other payments due to the university under rental agreements
• Inspect rental properties for any damages and schedule routine maintenance
• Coordinate and oversee staff and contractors, such as landscapers and cleaning crews, who are performing work on rental properties
• Maintain and update rental property records
• Ensure documentation of expenses, invoices, receipts, and warranties related to rental properties
• Ensure rental properties are ready for tenant occupancy
• Communicate with and maintain positive relationships with tenants

Supervisory Responsibilities

• Directly supervise Facilities Designer, Project Manager and Facilities Analyst, Construction Manager, and student staff members.
• In coordination with human resources and the associate vice president for facilities services, hire, onboard and train direct reports.
• Support, mentor and develop direct reports, including establishment of annual goals and evaluation of performance. Provide positive feedback and take corrective action as may be needed.
• Meet regularly with direct reports and provide encouragement and constructive feedback to support their success. Respectfully hear and consider staff input, ideas and concerns, either directly or via Human Resources
• Develop and nurture an effective team that is aligned with university mission and priorities.

Leadership, Teamwork, and Continuous Improvement

• In support of the mission and strategic goals of the university, the associate director is responsible for working collaboratively to develop, sustain, and continually assess and improve the effectiveness of Facilities Services.
• Uphold the standards in the university's Code of Conduct and ensure compliance with university policies.
• Model professionalism and respect in all interactions.
• Provide services and support to all areas of the department and campus community. This is accomplished through regular meetings and interpersonal relationships in support of the overall strategic objectives.
• Identify and participate in resolution of departmental/institutional challenges with continuous quality improvement as a goal.
• Participate in Facilities Services staff meetings, other meetings, and professional development/training workshops and seminars.
• Promote and support a professional environment that welcomes students, faculty, staff, and vendors, and enables them to access our services in an encouraging, organized, effective, and helpful way.

• Other duties as assigned.
  
  Budget Responsibilities
  
  Responsible for overseeing assigned planned major maintenance capital budgets and operating budget(s). Have disbursement authority on assigned budgets up to $1,000. Maintain budget records, review expenses against budget and prepare budget requests above signing authority for approval by the associate vice president for facilities services.
  
  Qualifications:
  
  

• Commitment to Puget Sound's mission.
• Ability to respectfully work, communicate and provide leadership within a diverse campus community.
• Bachelor's degree in Construction Management, Project Management, Engineering, Architecture, Facility Management, or related discipline, plus minimum of three years' relevant work experience in facilities maintenance, construction or architecture. An equivalent combination of education and relatable experience to perform the essential functions of the job may be considered.
• A minimum of one year of supervisory experience
• Valid driver's license
• Experience at an independent school, college, or university is preferred

Knowledge, Skills and Abilities

• Demonstrated strong organizational, prioritization and management skills
• Excellent oral and written communication skills.
• Strong administrative and computer skills, including strong knowledge of Microsoft Office, maintenance management systems, databases, architectural software (e.g. CAD, Revit), construction project scheduling software (e.g. MS Project, Procore, ProjectManager)
• Ability to read, interpret, and apply information from files, drawings, schematics, catalogs, laws, procedures, standards, reports, and manuals.
• Ability to work effectively with minimal supervision, have initiative, and be a self-starter, while also consulting with the associate vice president for facilities services as appropriate and keeping them well informed.
• Ability to analyze situations and information, consider the risks and implications, and implement a plan of action.
• Strong working knowledge of building codes, National Fire Protection Association (NFPA) Codes, ADA standards and codes, state/local code compliance, design programs, construction and service standards, customer service, troubleshooting, and maintenance work methods/practices.

Compensation and Benefits: The anticipated budget for this position is $90,000.00 - $110,000.00 annually DOE. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package. For more information, visit: https://pugetsound.edu/human-resources/benefits

Application Deadline: Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

Resume Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks. All new hires will be required to submit proof of current COVID-19 vaccination (including booster) or receive an approved medical or religious exemption from the university.

Diversity Statement:

We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives. We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community. We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity employer.


How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA



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