Position Details

Position Information

Posting date

05/23/2022

Closing date

Open Until Filled

Yes

Position Number

1128128

Position Title

Operations Assistant, Administrative

Department this Position Reports to

The Dartmouth Institute

Hiring Range Minimum

$21.88/hr

Hiring Range Maximum

$27.36/hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

1 Medical Center Drive
Lebanon, NH 03756

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

To manage the daily administrative activities to facilitate an efficient administrative infrastructure supporting the department’s multi-disciplinary academic and research goals.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Three years of general office or financial experience.
• Associate’s degree, or the equivalent work experience.
• Ability to manage logistical and administrative details of multiple tasks or projects.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Excellent verbal and written communication and interpersonal skills.
• Ability to work effectively, independently, and as a member of a team.
• Proficiency in database management, spreadsheets, and other computer software.

Preferred Qualifications

• Ability to maintain and foster confidentiality.
• Ability to balance competing demands with the ability to quickly reprioritize as necessary.
• Demonstrated ability to effectively collaborate and interact with all levels of employees, management and leadership.
• Attention to detail and accuracy.
• Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
• Familiarity with College accounting systems and procedures.
• Commitment to diversity and to serving the needs of a diverse community.

Department Contact for Cover Letter and Title

Abigail Underhill

Talent Acquisition Consultant

Matt Browne

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment.

Quick Link

https://searchjobs.dartmouth.edu/postings/63247

Key Accountabilities

Description

• Plans, coordinates, and oversees projects related to department activities, tracking project timelines and following up with others to ensure timely completion of project work.

Percentage Of Time

35%

Description

• Coordinates and schedules a variety of activities, including assisting the director with scheduling and travel, anticipating potential problem areas and recommending alternative approaches and taking action to overcome challenges.

Percentage Of Time

10%

Description

• Coordinates and participates in various meetings and special events as requested, managing logistics and scheduling, gathering and distributing information, planning agenda items, and conducting follow-up.

Percentage Of Time

10%

Description

Communicates respectfully with internal and external constituents while delivering exceptional customer service, ensuring responsiveness, accuracy, and discretion when appropriate.

• Assists with maintenance of departmental website.

Percentage Of Time

10%

Description

• Responds to facilities requests, coordinates with Geisel Facilities office on facility related issues, and maintains office equipment and supplies.

Percentage Of Time

25%

Description

• Processes basic financial transactions, including business expense reimbursements, invoices, vendor forms, etc.

Percentage Of Time

10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Other (Please specify below)
2. If you answered 'Other' to the above question, please specify here
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents