DEPARTMENT ADMINISTRATOR

Hiring Department

Department of Neurology

Job Description

1^st and foremost, work closely with the Chair of the Department of Neurology to implement his/her vision for the Department of Neurology and all its operational components – clinical, educational, financial, research and all other aspects.

Provide leadership and direction for department. Develop and oversee business plans and marketing plans for the department. The incumbent is accountable for achieving the desired School of Medicine’s missions and vision of teaching, research and patient-care. This leadership position has responsibility for helping the School of Medicine and MU Health Care achieve its mission of advancing the health of all people, especially Missourians. In addition to an understanding of managerial aspects, a broad scope of knowledge with understanding of economics and budgetary aspects, clinical practice, academics, research and medical school educational programs is required. As a part of department leadership and leadership team of the School of Medicine, this position is expected to unceasingly lead the development of a culture that is driven by the core values of working together to care, deliver, innovate and serve.

Financial role:

Manages and monitors the department budget and works collaboratively with SOM and department fiscal management of financial resources (e.g. operational budget, clinical revenue, state funds, grants and contracts, and gift accounts) for the department, including financial planning, budgeting and accounting functions of the academic and the medical service units. Establishes financial management policies within the department and ensures compliance with the policies and procedures of the Department, SOM and University. Coordinates and/or prepares regular financial reporting which is provided to the Department Chair, Division Chief (if appropriate) and Principal Investigators and research team. Work with support personnel to prepare grant and budget proposals; assist with grant renewals and anticipate renewal dates. Provides post-award financial planning and reporting. Must be able to meet budget deadlines.

Managerial role:

Manage the clinical, academic, and research operations of the Department of Neurology which includes oversight and supervision of staff in a manner compliant with School of Medicine, Campus, and University policies.

Also provide administrative support for all faculty, residents, fellows, students, trainees and other health care providers/personnel. Manage the resources available to support department operations and provide financial oversight to ensure proper allocation and availability of resources to meet department operational goals. This includes ensuring the development of systems and reports dedicated to overseeing the financial status of the department, productivity of providers, implementing operational plans, and ensuring resources are applied as intended.

In partnership with the HR Consultants, oversees departmental human resources function regarding structure, employment, compensation review, promotions, disciplinary actions and terminations. Counsel employees and supervisors to resolve employee relation issues, initiate and follow through with progressive disciplinary actions when appropriate. Interview, select and evaluate the performance of the staff that directly report to the Director. Ensures that all required compliance of department is completed in a timely manner in accordance with MUHC and University policies.

Direct and indirect supervision is exercised over all support staff within the department and for faculty HR and payroll activities.

Resolve operational issues and implement necessary plans of action for correction. Also serve as liaison for faculty and staff of the department in explaining, communicating, and implementing institutional policies, procedures, operations, and strategic plans.
Manage space and equipment for the department.

Education/Academic role:

Work with SOM for development, maintenance and expansion of all academic/educational programs.

Clinical role:

Collaborate with Clinic practice manager to achieve optimal functioning of Neurology and Sleep Disorder Clinics.

Periodic review of clinical productivity of all faculty and other providers (including NP or PAs) and present to the Chair of Neurology for his/her review and to individual faculty as recommended by the Chair.

Regulatory role:

Ensure that all departmental practices are following and in compliance with external regulatory agencies such as the Health Insurance Portability and Accountability Act (HIPAA), Medicare, Medicaid and other third-party payers, and institutional policies.

Collaboration role - with MU-SOM, MUHC, UP and others:

Represent the Department of Neurology at departmental, School of Medicine, and Hospital/MUHC and all other meetings. Also represent the Department of Neurology with general authority to make preliminary commitments on behalf of the Department Chair especially when developing necessary collaborative relationships with all others including School of Medicine, MU Health Care, Department Chairs and Administrators, University Physicians, Medical Directors, Hospital Administrators, University Advancement and all others.

Work collaboratively with University Physicians, providers, and coding/billing staff to assure timely and accurate charge capture, prompt response to claim rejections, maximization of clinical revenues, and compliance with all regulatory requirements and guidelines. In summary, the position involves role in management of all aspects of departmental operations (those specifically listed and all others including unforeseen challenges such as current situation with Covid with departmental and institutional impact)

Salary

Salary Range: $87,630 - $142,986/year

Grade: PAT-012

University Title: MANAGER, DEPARTMENT & CLINIC OPERATIONS

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Minimum Qualifications

The ideal candidate will be a polished professional with strong business/finance acumen, outstanding work ethic, and superb interpersonal skills. A graduate degree in business, public health or healthcare management from an accredited institution is preferred. Previous management experience in an academic setting is preferred .

Requires a Bachelor’s degree, preferably in a health or business related field.

Requires at least five or more years experience within a health care setting of which the incumbent has a minimum of one year supervisory experience is required

Preferred Qualifications

Master’s degree in Business, Healthcare Administration or related area is preferred.

Experience with finance, and performance improvement strongly preferred .

Application Materials

In addition to the Online Application, please provide a Cover Letter and Resume.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor of Human Resource Services/Affirmative Action officer at 573-882-4256.

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

Vaccination Statement

After careful consideration of COVID-19 virus trends and the overwhelming evidence of COVID-19 vaccine safety and effectiveness, the School of Medicine, along with MU Health Care, the Sinclair School of Nursing and the School of Health Professions, recently announced the decision to require COVID-19 vaccinations by Oct. 1, 2021, for all employees, unless granted a medical or religious exemption.

All new hires will be required to submit proof of vaccination prior to your start date. If you would like to request a medical or religious exemption, you must do so upon acceptance of employment so our team has time to review prior to your scheduled start date. You will not be allowed to begin work until you have submitted proof of vaccination or received an approved medical or religious exemption.

Thank you for helping us to create the safest environment possible for our colleagues, students and our patients by protecting yourself and others through COVID-19 vaccination.

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