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Senior Administrative Assistant

Employer
Agnes Scott College
Location
Georgia, United States
Salary
Salary Not Specified
Posted Date
May 24, 2022

View more

Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Business & Administrative Support, Chief Business Officers & Vice Presidents, Alumni Affairs, Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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Office: College Advancement

Reports to: Vice President for College Advancement

Hours: Full-time

Overtime: - Non-exempt

Job Grade: 6

General Summary : Provides administrative and clerical support for the vice president for college advancement within the guidelines of federal, state and local laws and college and division policies and procedures. Reports to the vice president for college advancement and works with co-workers, alumnae, trustees, donors, representatives from corporations, foundations, and other institutions, members of the Board of Visitors, and college personnel to assist the vice president in meeting division goals and objectives.

Essential Job Functions

  1. Provides administrative and clerical support for the VPCA, including making travel arrangements, scheduling meetings with prospective donors and volunteers, assisting with correspondence, tracking campaign events and working with the office of the president.
  2. Supports the VPCA with duties relating to trustees (including the advancement committee), the Alumnae Board and Board of Visitors, campaign volunteers, and the office of the president. Duties may include arranging meetings, taking minutes, and assisting with the creation of PowerPoint presentations.
  3. Creates and coordinates internal and external correspondence for the VPCA, often regarding confidential matters and requiring independent, sound judgment.
  4. Manages the VPCA's office, including creating and organizing files, ordering office supplies, and acting as liaison for facilities, telecommunications, IT, and general operations.
  5. Creates or assists with the creation of materials related to preparation for and follow up from visits with donors and prospective donors.
  6. Prepares fundraising reports for the VPCA as needed.
  7. Manages the VPCA's budget and submits reimbursements for travel and other expenses.
  8. Provides proofreading and editing for various department documents.
  9. Serves as frontline contact for college advancement.


Requirements

Education: Completion of 2 years of college required. BS or BA degree preferred.

Experience: Minimum of 3 years of administrative work experience with other employers.

Knowledge/Skills/Abilities:
  • Proficiency in MS Windows, MS Word, Excel, PowerPoint, Outlook. Familiarity with multi-user database.
  • Outstanding customer service skills including a warm and approachable personal style.
  • Good communication skills, both verbal and written. Excellent telephone manner.
  • Excellent proofreading skills and careful attention to detail.
  • Demonstrated ability to maintain confidentiality, use discretion and good judgment, work independently, and prioritize work assignments.
  • Familiarity with budgeting and accounting practices.
  • Excellent organizational and project management skills and excellent written and verbal communication skills.
  • Ability to think critically and solve problems.
  • Ability to manage multiple tasks and responsibilities successfully and to exhibit exceptional courtesy and professionalism when dealing with donors and other external constituents.
  • Other : Irregular hours may be required on an occasional basis for special events and projects.
physical demands

Intermittent sitting, standing, stooping, crouching, walking, and occasional moving of light objects. Work is performed in an office.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

APPLICATION PROCESS

Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxed submissions please.

EEO
Agnes Scott College does not discriminate on the basis of, race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity and gender expression or any other characteristic protected by law in its employment. Agnes Scott College has a strong commitment to diversity and urges members of underrepresented groups to apply.

Health & Safety Measures

All persons hired by Agnes Scott College must submit proof of COVID-19 vaccination prior to starting employment unless they have been granted an exemption based upon a medical or religious reason.

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