Director of Facilities Operations & Maintenance
University of Puget Sound
Staff Posting Details
regular, full-time, (1.0) FTE.
The Director of Facilities Operations & Maintenance is an
experienced person that manages a team of HVAC Mechanics,
Electricians, Plumbers, Warehouse, Locksmith and Carpenters to
maintain and improve the quality of the University facilities. This
position provides technical guidance and management regarding the
inspection, installation, maintenance, repair, and modification of
all building related systems. Working with the AVP for Facilities
Services and the Facilities leadership team to effectively and
efficiently administer the university's building operations,
maintenance, and facilities recapitalization programs. Lead trades
staff, vendors and contractors in the facilities maintenance and
operations mission within the financial resources available to high
Essential Job Functions and
Operations & Maintenance
Work with the management team to
develop and implement programs designed to integrate safety,
quality, and productivity, resulting in an enhanced client
experience for the campus community.
Provide leadership for Facilities MEP,
Carpentry, Lock shop and Warehouse trades staff in daily
operations, working with shop to complete all work assigned to the
Facilitate the selection of contract
services, vendor negotiation of service agreements, and day-to day
monitoring of vendor performance to assure full compliance with
standards established within the service agreement.
Using the Computerized Maintenance
Management System (CMMS) SchoolDude, track work requests involving
maintenance work, preventative maintenance programs, customer work
requests, emergency repairs and other miscellaneous physical plant
related work responsibilities. Track all shop backlogs, working
with leads and the AVP, to follow up and help resolve barriers to
completing work in a timely manner.
Work in close communication with the
Work order coordinator assuring assignment of requests to the
Assure that all emergencies and urgent
requests are addressed in a timely manner.
Solicit, evaluate and contract with
vendors for maintenance work.
Evaluate major equipment changes in
buildings and identify targeted systems for further investigation
of excessive energy or water use and develop corrective
Respond to after-hours calls from
Security Services for assignment to the appropriate responder.
Establishes priorities, and plans and
coordinates the day-to-day operations of the division, which is
composed of Trades Shops, Warehouse, Mechanical, Electrical and
Plumbing Services and all building utilities.
Responsible for the development,
implementation and control of the division budget and consequent
activities. Reviews division equipment needs, prepares reports on
equipment status, and develops equipment requests. Manages division
material and financial resources.
Reviews work assignments, maintenance
schedules, service programs, procedures and practices, and makes
improvements as needed; develops and directs preventive maintenance
programs, procedures and policies.
Evaluate qualifications, workmanship,
compliance of architects, contractors, and other vendors and make
recommendations and decisions in keeping with the best interest of
Coordinate projects, the activities of
contractors and Facilities Services personnel, communication and
collaboration with building occupants to ensure stakeholder buy-in,
maximum efficiency and minimum disruption.
Communicate schedule, milestones,
costs, and status, as applicable, to department managers and
supervisors, stakeholders, and campus community.
Ensure compliance with applicable
local, state, and federal building codes and regulations. Ensure
contractor compliance with all applicable fire and life safety
codes, building codes, environmental regulations, OSHA regulations,
and university policies, and oversee quality control, finish
levels, and function of all work performed.
Maintain accurate records, including
blueprints, CAD files, bids, change requests, value engineering,
schedules, payments, correspondence, etc.
Work with various committees, groups
and task forces, as applicable, concerning campus planning,
buildings, and infrastructure.
developing, implementing, and maintaining a comprehensive building
condition assessment and accessibility assessment for campus
Mechanics, Electricians, Plumbers, Warehouse, Locksmith and
Carpenters, and student staff members.
In coordination with human resources
and the associate vice president for facilities services, hire,
onboard and train direct reports.
Determines division training needs and
works with section and unit head in developing training
Support, mentor and
develop direct reports, including establishment of annual goals and
evaluation of performance. Provide both positive and constructive
feedback, and take corrective action as appropriate.
Leadership, Teamwork, and Continuous Improvement
- Meet regularly with direct reports and provide encouragement
and constructive feedback to support their success. Respectfully
hear and consider staff input, ideas and concerns, either directly
or via Human Resources.
- Develop and nurture an effective team that is aligned with
university mission and priorities.
In support of the mission and
strategic goals of the university, the director of operations and
maintenance is responsible for working collaboratively to develop,
sustain, and continually assess and improve the effectiveness of
Uphold the standards in the
university's Code of Conduct and ensure compliance with university
Model professionalism and respect in
Provide services and support to all
areas of the department and campus community. This is accomplished
through regular meetings and interpersonal relationships in support
of the overall strategic objectives.
Identify and participate in
resolution of departmental/institutional challenges with continuous
quality improvement as a goal.
Participate in Facilities Services
staff meetings, other meetings, and professional
development/training workshops and seminars.
Promote and support a professional
environment that welcomes students, faculty, staff, and vendors,
and enables them to access our services in an encouraging,
organized, effective, and helpful way.
Other duties as assigned.
Responsible for overseeing assigned planned major maintenance
capital budgets and operating budget(s). Have disbursement
authority on assigned budgets up to $1,000. Maintain budget
records, review expenses against budget and prepare budget requests
above signing authority for approval by the associate vice
president for facilities services.
Bachelor's degree in Construction
Management, Project Management, Engineering, Architecture, Facility
Management, or related discipline, plus minimum of three years'
relevant work experience in facilities maintenance, construction or
architecture. An equivalent combination of education and relatable
experience to perform the essential functions of the job may be
A minimum of one year of supervisory
Commitment to Puget Sound's
Ability to respectfully work,
communicate and provide leadership within a diverse campus
Master's degree in Engineering or
Certified Educational Facilities
Professional (CEFP), Certified Energy Manager (CEM) and/or LEED
Accredited Professional certification or Professional Engineer
Wide range of knowledge on
environmental, social, and economic, sustainability, and resource
conservation issues and controversies and the strategies,
technologies, and best practices to solve them.
Experience at an independent school,
college, or university.
The individual must
have interpersonal communication skills that enhance working
relationships and cooperation with a divergent group of people such
as faculty members, administrators, contractors, architects,
engineers, drafters, and code inspectors.
Knowledge, Skills and Abilities
Demonstrated strong organizational,
prioritization and management skills
Excellent oral and written
Strong administrative and computer
skills, including strong knowledge of Microsoft Office, maintenance
management systems, and databases.
Ability to read, interpret, and apply
information from files, drawings, schematics, catalogs, laws,
procedures, standards, reports, and manuals.
Ability to work effectively with
minimal supervision, have initiative, and be a self-starter, while
also consulting with the associate vice president for facilities
services as appropriate and keeping them well informed.
Ability to analyze situations and
information, consider the risks and implications, and implement a
plan of action.
Strong working knowledge of building
codes, Electrical, Plumbing and HVAC codes, National Fire
Protection Association (NFPA) Codes, ADA standards and codes,
state/local code compliance, design programs, construction and
service standards, customer service, troubleshooting, and
maintenance work methods/practices.
Compensation and Benefits
: The anticipated pay for
this position is up to $100K DOE. Decisions about starting salaries
are made based on the extent and relatedness of the candidate's
education and experience and on internal equity and market
Puget Sound offers a generous benefits package. For more
information, visit: https://pugetsound.edu/human-resources/benefits
Review of applications will
begin immediately. Search and selection procedures will be closed
when a sufficient number of qualified candidates have been
Letter of Interest
Applications submitted without the required attachments will not be
All offers of employment are contingent on successful completion of
all required background checks. All new hires will be required to
submit proof of current COVID-19 vaccination (including booster) or
receive an approved medical or religious exemption from the
We acknowledge the
richness of commonalities and differences we share as a university
community; the intrinsic worth of all who work and study here; that
education is enhanced by investigation of and reflection upon
We aspire to
create respect for and appreciation of all persons as a key
characteristic of our campus community; to increase the diversity
of all parts of our University community through commitment to
diversity in our recruitment and retention efforts; to foster a
spirit of openness to active engagement among all members of our
We act to achieve
an environment that welcomes and supports diversity; to ensure full
educational opportunity for all who teach and learn here; to
prepare effectively citizen-leaders for a pluralistic world.
Puget Sound is committed to an environment that welcomes and
supports diversity. We seek diversity of identity, thought,
perspective, and background in our students, faculty, and staff. To
learn more please visit:
The University of Puget Sound is an equal opportunity
How to Apply
For complete job description and application instructions, visit:
About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma,
Washington, drawing 2,600 students from 48 states and 20 countries.
Puget Sound graduates include Rhodes and Fulbright scholars,
notables in the arts and culture, entrepreneurs and elected
officials, and leaders in business and finance locally and
throughout the world. A low student-faculty ratio provides Puget
Sound students with personal attention from faculty who have a
strong commitment to teaching and offer 1,200 courses each year in
more than 40 traditional and interdisciplinary fields, including
graduate programs in occupational and physical therapy and in
education. Puget Sound is the only nationally ranked independent
undergraduate liberal arts college in Western Washington, and one
of just five independent colleges in the Pacific Northwest granted
a charter by Phi Beta Kappa, the nation’s most prestigious academic
honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about
to learn more about the college.
As a strategic goal and through our core values, University of
Puget Sound is committed to an environment that welcomes and
supports diversity. We seek diversity of identity, thought,
perspective, and background in our students, faculty, and staff.