Admissions Event Specialist

Admissions Event Specialist

Job no: 514360
Work type: Staff
Location: Humboldt
Categories: Unit 4 - APC - Academic Professionals of California, Administrative, Probationary, Full Time





Admissions Event Specialist (Internal & CSU-wide APC Employees Only)
Office of Admissions
Job #514360
Close Date: Wednesday, May 25, 2022

(Job #514360) Student Services Professional II, Admissions Event Specialist, $4,304 - $6,120 month. Appointments are typically made at the beginning of the salary range. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in Admissions. This position comes with an extensive benefits package that includes comprehensive medical, dental, and vision coverage, CalPERS retirement, Fee Waiver eligibility (reduced tuition on most CSU system classes), life insurance, and voluntary pre-tax health and dependent care reimbursement accounts. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Please note that this is an internal recruitment open only to active, stateside, staff Cal Poly Humboldt and CSU-wide APC Employees only.

Now is an exciting time to join Admissions as we transition to Cal Poly Humboldt! Cal Poly Humboldt has been named the state's third polytechnic institution and the first in Northern California. Backed by a historic state investment, we're adding in-demand new academic programs, building new facilities, and growing our enrollment. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Cal Poly Humboldt can be found at Please note that this is an internal recruitment open only to active, stateside, staff Cal Poly Humboldt and CSU-wide APC Employees only.

Now is an exciting time to join Admissions as we transition to Cal Poly Humboldt! Cal Poly Humboldt has been named the state's third polytechnic institution and the first in Northern California. Backed by a historic state investment, we're adding in-demand new academic programs, building new facilities, and growing our enrollment. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Position Summary:

Under the direct supervision of the Associate Director of Communication and Visit Programs the Admissions Events Specialist focus on the logistics and event planning for Admissions related events for early outreach and recruitment. The position works closely with the Visit Experience Coordinator to implement large and small events. The Position also work closely with the Outreach and Recruitment team to launch early outreach events such as, but not limited to, American Indian College Motivation Day, I've Been Admitted to College, and Youth of Color Empowerment Day. The position is also responsible for communicating with on and off-campus partners to launch events through a committee center approach for most events, but at times will oversee all event planning for smaller focused events. The position also works with the Vice-President of Enrollment Management and Student Affairs on various events throughout the year.

Key Responsibilities:

20% - Event Planning and Communication

- Handle the logistics and coordination of Early Outreach and Recruitment events assigned by the Associate Director of Communication and Visit Programs.

- Through data and event surveys continually improve event results through adjustments and modifications in future events.

- Collaborate with Early Outreach Coordinator to build stronger bonds with off campus partners such as, but not limited to, County Offices of Education, School Districts, City/Community Organizations, etc.

- Work closely with Marketing and Communications to produce and monitor produce of any materials, signage, and other related efforts for events.

- Ensure communications go out campus-wide to ensure the campus is aware and knowledgeable about the events sponsored by admissions.

- Develop operational plan for communications activities based on assigned budgets.

- Create and Update Special Events web pages, events forms, and other related digital materials associated with events.

- Book accommodations and make travel arrangements for events speakers or other guests

- Coordinate with on-campus and off-campus dining when needed to ensure quality experience for all guests.

- Oversee "Day of Events" Logistics including

20% - Event Committee Facilitation

- Coordinate and support the management of committee meetings related to early outreach events such as, but not limited to, American Indian College Motivation Day, I've Been Admitted to College, Super Sunday's, and Youth of Color Empowerment Day

- Ensure all notes and documentation are stored in a central place that allows access for all partners working on the event.

- Communicate regularly with the assigned Admissions Staff and other department partners connected to early outreach and recruitment events to ensure meetings are held on schedule and all required deadlines to launch events on schedule.

- Collaborate with departments to recruit student, staff, and faculty volunteers for events.

- Provide registration and other related information to committees to keep everyone informed of progress.

- Coordinate any follow-up communications required for event or committee meetings

20% Planning and organizing special events for VPEM

- Coordinating travel for campus guests and speakers including pick from airport, transport to hotel and campus

- Arranging food and catering

- Arranging room requests and event set up

- Designing event fliers and assisting with Outreach

- Assisting with concur travel

- Additional tasks associated with special event planning.

- Duties will cover 2-3 events per month.

15% - Event Evaluation and Assessment

- Work with Institutional Research, Analytics, and Reporting to assess, or obtain guidance on assessing, events and other communication efforts.

- Coordinate pre-event and post event evaluations processes for all events assigned to the special events specialist.

- Prepare event summaries and reports that are provided to the Associate Director and Director.

- Provide recommendation to Admissions leadership for ways to improve events or activities.

10% - Diversity and Professional Development Support

- Research and provide recommendations to leadership regarding equity and other related professional development opportunities to consider for office development.

- Support the coordination and scheduling of any professional development for the office of admissions with the Office Manager.

5% - Supporting On-campus Admissions Visit Experience and Front Desk

- Regularly update on training to conduct presentations, meet with guests regarding admissions related content when Admissions Counselors are unavailable.

- Support front desk team in a secondary support role for the Visit Experience Coordinator.

- Conduct campus tours when students or staff are unable to cover in support of Visit Experience Coordinator.

5% - Summer Programming Coordination

- Design and coordinate any summer programming assigned by the Associate Director of Communication and Visit Programs

- Support any summer programming that is sponsored or connected to Admissions.

- Coordinate with Continuing Education when needed to create programming models and implementation of any summer programming.

5% - Other Duties as Assigned

- Support the Visit Experience Coordinator when availability allows.

Knowledge, Skills, and Abilities Associated with this Position Include:

Ability to perform standard office duties. Experience and proficiency with personal computers; Microsoft Word, Excel, and PowerPoint; database software, Internet and e-mail. Willingness to learn and apply new software. Ability to learn complex tasks quickly. Ability to use informed professional judgment. Ability to communicate complex rules and regulations to a diverse audience consisting of students, teachers, counselors, family members, and HSU staff. Ability to communicate effectively in written and verbal forms. Ability to work in a collaborative environment with people from diverse backgrounds and perspectives. Must have excellent writing and oral communication skills, demonstrate professional demeanor and possess strong organization skills. Ability to explain, interpret, and apply a wide variety of rules and regulations related to admission and financial aid information. Knowledge of California State University System policies and procedures related to admissions and enrollment management. Demonstrated sensitivity to cross-cultural perspectives and experience working with staff and students of color, underrepresented, varying socioeconomic statuses, gender identities and/or students with disabilities; interact in a caring manner with potential students, parents, high school and community college staff on a one-on-one basis and in group settings. Must have the ability to rapidly gain a general knowledge of the overall operation, functions and programs of Humboldt State University. Must possess a valid CA driver's license and have a good driving record with the Department of Motor Vehicles. Must be available to work outside of the normal business hours such as weekends and evenings.

Minimum Qualifications:

SSP II- A bachelor's degree or the equivalent to a bachelor's degree in a job-related field. Two years of applicable professional experience in a student services program or related field. A Master's degree may be substituted for one year of professional experience.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

Letter of Interest

Resume or Curriculum Vitae

Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:59 p.m. on Wednesday, May 25, 2022.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt's Human Resources Office at (707) 826-3626.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Humboldt Annual Security Report is available at: https://clery.humboldt.edu/content/annual-security-reports.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent off of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code:3082
Publication Date: May 12, 2022







Advertised: 12 May 2022 Pacific Daylight Time
Application Closes: $LongStop Pacific Daylight Time

To apply, visit https://careers.humboldt.edu/hm/en-us/job/514360/admissions-event-specialist

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