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Course Coordinator

Job Details

Job Summary

The Program in General Education is a set of courses and requirements outside the concentration (major) that all 6,500 undergraduates in Harvard College must fulfill. Courses in General Education address urgent problems or enduring questions and are unusually explicit in connecting the subjects students study to the people they will become and the world beyond the classroom. In addition to the General Education requirement, the office supports the College’s divisional distribution and Quantitative Reasoning with Data requirements. https://gened.fas.harvard.edu/ Auto req ID

58319BR

Job Code

403040 Coordinator II

Location

USA - MA - Cambridge

Business Title

Course Coordinator

Sub-Unit

------------

Salary Grade

055

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Three years' administrative experience.

Additional Qualifications and Skills

BA strongly preferred or an equivalent of education plus relevant experience. Experience working with faculty desired. Proven project and/or program management skills. Excellent interpersonal, communication, and organizational skills. Positive attitude with ability to interact tactfully and professionally with a variety of constituents. High degree of judgment, discretion, and confidentiality required. Attention to detail and ability to work with figures required. Strong computer skills, experience with Microsoft Office Suite, including complex mail merges and SharePoint; or other database software. Facility to learn new software as needed.

Additional Information

If you believe you may need a reasonable accommodation in order to search for a job or to submit an application, please contact us at 617-495-2772. This is a dedicated line to assist job seekers with a disability requiring assistance in applying online.

Harvard University offers an outstanding benefits package including:
  • Time Off: 3-4 weeks paid vacation, 12 paid sick days, 12.5 paid holidays, a paid Winter Recess between Christmas and New Year, and 3 paid personal days per year.
  • Flexible work arrangements https://hr.harvard.edu/flexwork
  • Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
  • Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their commute.
  • Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services.
  • Access: Staff discounts and access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
All Harvard employees must be fully vaccinated. Individuals may submit a request for exemption from the vaccine requirement for medical or religious reasons. More information regarding the University?s COVID vaccination requirement and exemptions may be found at the University?s ?COVID-19 Vaccine Information? webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/

All formal written offers will be made by FAS HR.

Department

General Education

Pre-Employment Screening

Identity

Job Function

General Administration

Position Description

Reports to the Assistant Director for the Program in General Education in Harvard College. The Course Coordinator is a subject matter expert, serving as the principal administrative contact for faculty and instructional staff within the Program in General Education. Responsible for all administrative logistics for courses, this role serves as an internal and external liaison to other Harvard departments and programs. In response to evolving department needs, the position develops, manages, and updates administrative processes in consultation with program leadership. In addition to working collaboratively within a small team of course coordinators, the position works independently with minimal supervision in a work environment of multiple and conflicting priorities. May oversee work of student workers and temps.
  • Is the principal source of information on established Program policies, and advises faculty and instructional staff on policies and guidelines. Prepares and maintains course records (such as financial, personnel, administrative, student);
  • Manages the hiring, appointment and payroll processes for Teaching Fellows, Teaching Assistants, and Research Assistants. Weekly time approver. Reviews complex documents, reports, etc., to assure compliance with University requirements and/or government regulations;
  • Manages the procurement process for course materials and arranges field trips and guest speakers, including hotels, caterers and vendors. Monitors budgets, maintains financial documentation, and provides information, research/statistics;
  • Coordinates, and has direct responsibility for, complex projects and tasks, including, but not limited to, book ordering, classroom scheduling, database maintenance, and program/course marketing. Anticipates and resolves problems;
  • Works collaboratively with the Registrar?s Office and the Office of Undergraduate Education to maintain course catalog information, classroom bookings, and staffing allocations.
  • Develops, reviews, and implements new administrative systems and processes. Performs support duties, where necessary. Updates supervisor on the status or projects and notifies supervisor of unusual situations;
  • Maintains, gathers, and analyzes data for reports. Prepares information on program participation, budget, and evaluations;
  • Remains current on trends, compliance issues, regulations, guidelines, and tools regarding subject matter by accessing University resources; advises appropriate community members accordingly;
  • Contributes to unit goals by accomplishing related duties as required. Will occasionally provide coverage for front reception desk.
  • 35 hours per week, Monday - Friday, 9:00 am - 5:00 pm, coordinated 1-hour lunch.
School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Company

 Harvard FAS

The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

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