Special Projects Manager and Assistant to the Vice President

Applications
Accepted From

Public: Open to the public

Special Instructions to Applicants

To apply, after reviewing the position profile below, please submit the online application, a current resume, a cover letter addressing your professional interest in this role, and a list of three professional references. References will be used with discretion late in the process. Successful candidate must pass a comprehensive background check, university judiciary review, and driving record audit. Review of applications will begin immediately and continue until the position is filled. For full consideration apply by June 20 2022.

This position is eligible for the following benefits:

medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number

   20164396S

Job Description

JOIN A TEAM THAT SUPPORTS YOU

Ohio University’s Division of Enrollment Management believes in supporting and recognizing the talent that introduces thousands of students to OHIO every year. From a data-driven and competitive salary structure and comprehensive benefits, paid time off to flexible work arrangements, professional development programming to tuition benefits, affinity organizations to shared governance, and more, OHIO is proud to support our employees.

ABOUT OHIO

At Ohio University, we believe that the college experience should deliver more than a diploma. We offer an experience that will stick with students for the rest of their lives.

Without question, we take academics seriously. In fact, we are home to one of the most prestigious honors programs in the nation and several highly-ranked academic programs. And, we have a laser focus on career success through internship and job placement programs as well as lifelong assistance from the most loyal and supportive alumni group on the planet.

We also know that the University experience is shaped by many other factors. The stunning 1,740-acre main campus is located in what has been named one of America’s best college towns and the University has been named #1 Best Value Public University in Ohio. OHIO has been recognized for extensive efforts in a number of arenas, including an institutional commitment to diversity and inclusion for which the University has been named a four-time Higher Education Excellence in Diversity (HEED) award winner.

With its historic main campus in Athens; five regional campuses; three extension campuses in the Columbus, Cleveland, and Dayton areas; and one of the largest enrollments of online students among public universities in Ohio, the University has a collective enrollment of over 28,000 students. Learn more about the OHIO experience at https://www.ohio.edu/forever and consider shaping that experience by applying for this role with Enrollment Management.

POSITION SUMMARY

The Special Projects Manager and Assistant to the Vice President is responsible for supporting strategic enrollment planning initiatives as directed by the vice president. The position provides day-to-day support for Enrollment Management division operations and communications, project management support for the Enrollment Management leadership team, and executive-level administrative functions for the vice president and the division. Performs a wide range of duties which require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, discretion and confidentiality.

Commitment to Diversity, Equity, Access, Inclusion, and Social Justice: The successful candidate will embrace the division’s commitment to incorporating diversity, equity, access, inclusion, and social justice into decision-making, collaborations, processes, and all strategic efforts.

KEY RESPONSIBILITIES

Manages multiple projects to support the work of the division. Collaborates with cross-functional areas, including offices/units within the division and partners such as Institutional Effectiveness and Analytics, to obtain data or analysis in support of the vice president’s initiatives. Manages strategic enrollment initiatives through the leadership team to develop plans and ensure deliverables and milestones are met. Conducts necessary research and analyzes information to support recommendations and decision-making in both short-term and long-term projects. May attend meetings or communicate on behalf of the vice president, provide outcomes, and track progress.

Supports the vice president with effective and strategic calendaring, meeting organization, agenda preparation, committee management, and event planning for special enrollment division activities. Proactively anticipates the vice president’s scheduling needs and effectively conserves time, soliciting and providing necessary information to ensure timely, thorough, and adequate preparation. Handles routine and non-routine inquires to the vice president and ensures professional and collegial communications within stakeholders and constituents.

Facilitates and manages communications both within the division and externally, preparing draft communication and managing daily correspondence for the vice president as needed. Develops and coordinates internal division communication tools to ensure that team members are engaged, informed, and collectively tracking division priorities and progress.

Supports the vice president with research, communications, report preparation, analysis, data collection and provides high-level creative support for presentations and other materials to help the vice president tell the University’s enrollment story. Collaborates proactively with various University partners to ensure smooth and efficient operations, escalating pertinent information as necessary. Coordinates logistics of planning unit transitions and personnel matters, including new employee onboarding and search process support. Manages travel arrangements and expenses for the vice president and/or their designee. Supports the division’s senior business manager and other leadership team members as needed, in partnership and alignment with the University’s evolving Business Service Center model. Ensures the confidentiality of all work product, conversations, and planning. 
 

Minimum Qualifications

The successful candidate will have a minimum of a Bachelor’s degree conferred by start date and at least 3 years of related work experience. Must possess excellent written and oral communication skills, as well as demonstrated good judgment and problem-solving skills. Strong analytical and critical thinking skills, project management ability, and attention to detail are required. Must have excellent computer skills including proficiency in MS Office Suite and Internet-based collaboration tools. Must be detail-oriented and organized with thorough knowledge of professional office procedures. 

Preferred Qualifications

Preferred, but not required, qualifications include a Bachelor’s degree in communication, business, or related field and experience in the enrollment management field.

Department

Enrollment Management

Pay Rate

Based on extensive benchmarking data, the Special Projects Manager and Assistant to the Vice President is mapped to Pay Grade CA&P17 at OHIO, with a target hiring range of $51,281-$59,614. The exact base salary for the selected candidate will be negotiable, commensurate with education and experience, and competitive in the field within the context of similarly situated positions at public universities nationally.

In addition to a competitive approach to salary, Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14%employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at https://www.ohio.edu/hr/benefits.

Job Open Date

05/23/2022

Posting Close Date

Position will remain open until filled; for full consideration apply by June 20, 2022.

Job Category

Administrative at-will appointment

Months

12 month

Planning Unit

Enrollment Management

Work Schedule

Monday-Friday; 8am to 5pm.

Campus

Athens

Expected hours worked per week

40+

Expected duration
of Assignment

Ongoing

Applicants may contact this person if they have questions about this position.

Jennifer Dillie, dillie@ohio.edu, 740-593-4102

Diversity Statement

Ohio University is proud of its rich history, diverse campuses, international communities, and beautiful Appalachian settings. As part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of race, color, religion, age, ethnicity, national origin, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, military service or veteran status, mental or physical disability, or genetic information. Ohio University is an equal access/equal opportunity and affirmative action employer.

Job Information

Employment Type

full-time regular

Job Family/Subfamily

Administrative Management - Administrative Support

Career Track &
Level

IC 2

Pay Grade

CA&P|17|

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