Executive Assistant

Title: Executive Assistant

Department Org: 104840 - University Marketing

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Bargaining Unit Exempt

Primary Location: Main Campus - Administration

Shift: 1

Start Time: 8:15am End Time: 5:00pm

Posted Salary: commensurate with education and experience

Float: No

Rotate: No

On Call: No

Travel: No

Weekend/Holiday: No

Job Description:

The purpose of this position is to manage the administrative operations of the Marketing and Communications department; coordinate the administrative functions for the VP for Marketing and Communications; and budgetary responsibilities. Perform high-level administrative and management duties in a complex and changing environment; manage information and tasks which are highly confidential and sensitive; make independent decisions following established policies and procedures; balance a variety of responsibilities and handle difficult situations with tact; assist other University partners as needed.

Minimum Qualifications:

Education/experience/licensing:
• Bachelor’s Degree or higher in administration, business, finance, or related field
• A minimum of five (5) years’ experience as an executive level administrative assistant.
• Ability to work with a diverse group of people at all levels of the organization.
• A minimum of three (3) years business office experience preferred.
• Computer software proficiency (Microsoft Office, and project management).
• Experience in a State University preferred.

Communication and other skills:
• Strong interpersonal written and oral communication skills.
• Strong organizational skills and detail oriented.
• Demonstrated commitment to customer service.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• University experience working collaboratively with students, faculty, and staff groups is preferred.

Conditions of Employment:

All UToledo employees on all campuses, including those working on campus and working remotely, are required to be fully vaccinated against Covid-19, or have an approved exemption.

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the Human Resources Department at 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.

Advertised: 19 May 2022 Eastern Daylight Time
Applications close: