Executive Assistant

Employer
Philadelphia College of Osteopathic Medicine
Location
Pennsylvania, United States
Salary
Salary Not Specified
Posted Date
May 18, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time


Executive Assistant


At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.

We are currently seeking to fill our Executive Assistant position at the Philadelphia campus with a highly qualified and passionate individual.

The Executive Assistant to the CFO is responsible for a broad and complex set of assignments related to the duties and responsibilities in support of the Vice President for Finance and Chief Financial Officer’s Office. This includes: providing advanced, diversified administrative support of a substantial and confidential nature, anticipate the needs of the Vice President of Finance/Chief Financial Officer (CFO) and proactively solve problems and/or independently handle issues. Work is performed autonomously, without specific instructions or prescribed procedures, and with delegated authority to exercise discretion and judgment regarding matters of significance on behalf of the CFO. In addition, the incumbent will administratively support others in the department on an as needed, basis.

ESSENTITAL DUTIES AND RESPONSBILITIES:

Coordinate the CFO’s activities, including management of a complex calendar, travel arrangements and associated logistics. Independently commit the CFO’s time to those requesting access to him/her based on an in-depth understanding of the CFO’s priorities and needs and his/her role within the university framework.
Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors, and government officials.
Serve as the CFO’s liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the CFO informed of all matters requiring his/her attention.
Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
Oversee and/or manage multiple projects; anticipate and track critical dates, events and organizational issues for the CFO; follow up with appropriate parties to ensure deadlines are met.
Organize and maintain the workings of the CFO's office. Take responsibility for filing systems and ensuring all pertinent information and supporting materials are retained.
* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education

Bachelor's degree is preferred

Experience
Seven years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:
Demonstrated extensive high-level administrative experience supporting executive level individuals.
Excellent verbal and written communication skills, including editing and proofreading.
Excellent planning and organizational skills.
Demonstrated ability to handle sensitive issues and maintain confidentiality.
Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.
Contextual understanding of CFO's role within the university framework.
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
Ability to multi-task, adapt to changing priorities and meet deadlines.
Advanced computer skills and demonstrated experience with office software and email applications including calendaring applications.
Ability to plan and host events as needed including evening events

CERFITICATIONS, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

Constantly perform desk-based computer tasks.
Frequent sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.


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