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Academic Program Coordinator, Senior

Northern Arizona University
Arizona, United States
Salary Not specified
Posted Date
May 20, 2022

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Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time
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Academic Program Coordinator, Senior

Location: SICCS
Regular/Temporary: Regular
Job ID: 606319
Full/Part Time: Full-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.

Job Description

This position will maintain and coordinate the T3 graduate training program in Ecological and Environmental Informatics, funded by a National Science Foundation (NSF) Research Traineeship (NRT) grant, in support of the Informatics (INF) PhD program. The academic Program Coordinator, Senior will ensure that the implementation of policies and practices as well as contribute to the refinement of such policies and practices.

They will conduct activities in support of program evaluation and assessment, development and dissemination of program materials, and coordinates with various stakeholders in the implementation, assessment, and refinement of the T3 program. They will also consult with the T3 Program Director on programmatic goals and activities, but mainly works independently and has latitude with decision making about the T3 program.

For more information about the T3 program, please visit:" href="" rel="noopener noreferrer" tabindex="-1" target="_blank" title="">

Essential Functions

Program Operational Support - 60%
  • Website maintenance and updates.
  • Tracks graduate student funding.
  • Tracks participation in program-sponsored activities.
  • Helps to maintain INF graduate student handbook.
  • Maintains meticulous records of T3 program activities, meetings, events, student funding, communications among T3 stakeholders.
  • Maintains and updates documents on a Google share drive.
  • Works with the SICCS Graduate Recruitment Committee to develop and organize distribution of recruiting materials for (1) INF PhD Program (Ecological & Environmental Informatics emphasis area) and (2) new Graduate Certificate Program in Ecological & Environmental Informatics.
  • Coordinate the dissemination of program training and curriculum materials, including (1) the on-line textbook and coding exercises associated with the INF graduate-level course on “Advanced Survey in Ecoinformatics Tools” and (2) A virtual library of resources associated with the graduate-level INF course on “Team-based interdisciplinary research.”

Meeting Organization & Particiaption - 15%
  • Organizes meetings and meets regularly with program stakeholders, including Program Director, T3 graduate students, Program Advisory Committee, External Evaluation Team, and External Advisory Board.
  • Prepares agendas and materials for such meetings.
  • Keeps notes during meetings.
  • Regularly attends NRT Program Coordinator meetings to learn from programs around the country.

Event Planning - 10%
  • Works with SICCS and CEIAS administrative staff to organize events such as the T3 Annual Retreat, Program Advisory Committee and External Advisory Board meetings,T3-sponsored workshops and trainings, Recruitment Weekend for admitted T3 graduate students, and NAU participation in the National NSF- NRT annual conference.

NSF-Specific Requirements - 15%
  • Attends and contributes to the annual NSF NRT annual meeting.
  • Compiles, writes, and submits the Annual Report to the T3 Program Director, and ultimately NSF via the NRT reporting system.

Minimum Qualifications

  • Bachelor's degree in relevant field.
  • 3-5 years of relevant experience.
  • Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Knowledge, Skills, & Abilities

  • Knowledge of the INF PhD program (e.g., curriculum, courses, students enrolled) and the associated T3 program (e.g., unique training elements, fellowship process, student roles and needs).
  • Knowledge of the “Advanced Survey in Ecoinformatics Tools” course and experience with course content.

COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit FAQs for Employee Vaccination Requirement.

Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary range begins at $47,634. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

June 2, 2022 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit

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