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Post-Award Research Administrator, Intermediate

Northern Arizona University
Arizona, United States
Salary Not specified
Posted Date
May 20, 2022

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Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Employment Type
Full Time
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Post-Award Research Administrator, Intermediate

Location: Office of Sponsored Projects
Regular/Temporary: Regular
Job ID: 606084
Full/Part Time: Full-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.

Job Description

The position is essential in effectively accomplishing Office of Sponsored Projects (OSP) institutional responsibility for assuring the Arizona Board of Regents (ABOR), the public, and the federal government that the University has in¬place systems and best practices for fiscal accountability and internal controls for sponsored project funds awarded to NAU. Specifically focused on the responsibility to provide fiscal compliance and administrative support to the university community, Intermediate Post-Award Research Administrators are responsible for the administration of post-award grant and contract processes and ensuring regulatory compliance with federal, state, and NAU policies, procedures, and guidelines. They provide professional assistance with the post-award phase of grants and contract by establishing grant projects, budgets, and invoicing structures in university systems, reporting financial progress, and completing financial closeout of contracts and awards, ensuring consistency and compliance throughout the post-award lifecycle.

Essential Functions

Project Management & Collaboration - 50%
  • Establishes new projects, and processes award modifications for externally funded grants and contracts within university systems.
  • Demonstrates advanced knowledge of grant and contract concepts, practices, and procedures.
  • Diagnoses the cause of problems and proposes potential solutions within the goals of the unit; applies broad knowledge of concepts and procedures to perform moderately complex tasks.
  • Follows standard principles and guidelines with some latitude for personal decision making within established standards and procedures.
  • Obtains approval from sponsors for significant variances from initial agreements, including but not limited to changes in project scope, budget reallocations, period of performance extensions, and changes of key personnel.
  • Collaborates with OSP Fund Managers, principal investigators, and unit administrators to assist with planning, decision making and management of spending to minimize account surpluses and deficits.
  • Assists with the resolution of system and accounting errors.

Regulatory Compliance & Support - 40%
  • Provides technical assistance to principal investigators and unit administrators to ensure understanding of award terms and reporting requirements at award set-up.
  • Reconciles budgets, expenses, and receipts to ensure university, government, and funding agency requirements are met.
  • Submits financial reports as defined and required by award terms and conditions.
  • Finalizes and documents project close-out in accordance with award terms, assuring disclosure of generated intellectual property, disposition of equipment, and reconciliation of financial balances.

Other - 10%
  • Other duties as assigned.

Minimum Qualifications

  • Associate's or bachelor's degree, and
  • 2-4 years related experience
  • Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

  • Bachelor's or master's degree in accounting or finance.
  • 3+ year's related experience in government or university setting.
  • Experience with PeopleSoft Financials.

Knowledge, Skills, & Abilities

  • Knowledge of federal, state, and university regulations, policies, and procedures for grant funding.
  • Knowledge of GAAP and Uniform Guidance.
  • Knowledge of federal, state, and community funding sources and mechanisms.
  • Knowledge of appropriate and allowable costs related to various funding sources.
  • Strong customer service skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Works in a dynamic, collaborative and deadline-driven environment.
  • Communicates effectively.
  • Establishes and maintains effective working relationships.
  • Possesses strong problem solving, organizational, and analytical capabilities.

COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit FAQs for Employee Vaccination Requirement.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary range is $54,779 - $68,474. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

June 20, 2022 at 11:59pm

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit

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