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Administrative Specialist - Provost Operations 998326

Xavier University
Ohio, United States
Salary Not Specified
Posted Date
May 20, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Accreditation, Chief Academic Officers & Vice Presidents, Other Academic Affairs, Executive, Provosts
Employment Level
Employment Type
Full Time
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Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts and is strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission . We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives.

Office of the Provost and Chief Academic Officer invites applications for the Xavier University position of Administrative Specialist - Provost Operations. The Administrative Specialist - Provost Operations reports to the Associate Vice President for the Provost Area.

Primary position responsibilities are:
  • Coordinate and manage the transcript upload and data input into faculty qualifications system. Run faculty roster report to review faculty qualifications. Analyze report for errors and research and work with appropriate personnel to document and correct coding in the faculty qualifications system
  • Responsible for degree information for all faculty in banner system
  • Coordinate all Provost aspects of the adjunct/overload payment system, train end users (one on one sessions and group session), and troubleshoot questions received from end users. Keep all training material and handouts current
  • Review established reports for data quality weekly, create new reports for data quality as needed
  • Track Provost area position changes
  • Excellent communication skills and attention to detail
  • Excellent knowledge of Excel, Word, and Outlook with demonstrated problem solving skills
  • Associate Degree in related field or 5 years of managing data in systems will substitute for associate’s degree
  • Higher education and /or Ellucian Banner system experience preferred
Xavier University is an Equal Opportunity Employer committed to enhancing equity, inclusion, and diversity. All qualified applicants will receive consideration for employment without discrimination on the basis of race, skin color, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability.

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website. Review of applications will start June 3, 2022 . This position will remain open until filled. Candidates are asked to include their cover letter a brief statement on how they might support/contribute to Xavier’s commitment to diversity and inclusion.

Xavier University requires all employees to be fully vaccinated against COVID-19. Newly hired employees will be required to provide vaccination status upon on-boarding. Vaccine exemptions may be granted for medical or religious reasons.

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