Johnson County Community College
Senior Payroll Specialist
Full-time Hourly, Non-Exempt
Number of openings
Work Schedule, Hours per week
Monday-Friday, 8 a.m.-5 p.m., 40 hours per week - Hybrid Schedule
$23.95 - 28.74 (actual pay depends on qualifications)
Overland Park Main Campus
JCCC Benefits Information
Established in 1969, Johnson County Community College is dedicated
to transforming lives and strengthening communities through
learning. Located in Overland Park, Kansas, JCCC has enjoyed a
national reputation for educational excellence and student success
for more than 50 years. That's five decades dedicated to smaller
class sizes, more resources and a thriving campus culture - not to
mention our competitive tuition rates and extracurricular
experiences that transcend the norm.
The Senior Payroll Specialist maintains job, leave, and deduction
information for approximately 3,000 exempt and nonexempt College
employees. The Specialist verifies time from the Banner Web Time
Entry System for import into Banner, verifies and enters payment
contracts, and verifies and enters any other information necessary
for the accurate and timely preparation of the College's
semi-monthly payroll. The Specialist also prepares various
remittances and reports for federal, state, and local governmental
agencies, and others as required. Total payments to employees,
federal, state and local government agencies, college associations,
annuity companies, and other organizations exceed $100 million
Job duties include but are not limited to:
Main duty - Provides support to the Payroll Manager in processing
College payroll. Performance is acceptable when: a. Provide backup
to the payroll manager in auditing records, files and remittances.
b. Assist the payroll manager in working with Information Services,
Financial Services, Human Resources, and other personnel to
develop, test and implement policies and procedures related to
payroll processing. c. Support the payroll manager in ensuring
tables and calendars in Banner are maintained accurately. d.
Support the payroll manager in processes for fiscal year-end. e.
Provide leadership for the Payroll Department in the Manager's
Main duty - Ensure accuracy of the payroll information. Performance
is acceptable when: a. Accurate import of Banner Web Time Entry. b.
Review of contracts, memos and leave. Establish and maintain
deductions for employee benefits, payroll taxes and employee
specified withholding insuring compliance with established federal,
state, local and College policies. Import data from EPAFS into
Banner payroll form and verify the accuracy of data. c. Maintain
reconciling records for Internal Revenue Service Form W-2, Internal
Revenue Service Form 941, quarterly tax reports, and Social
Security Administration, Kansas Department of Revenue, Kansas
Public Employee Retirement System, Kansas Department of Labor, and
Kansas City, Missouri local taxes and verify all information with
reports from Banner Human Resource System. d. Provide training for
users and approvers of the Banner Web Time Entry System. e. Provide
accurate and timely information to Financial Services related to
payroll cash flow. f. Prepare and maintain annual payroll
Main duty - Maintain current understanding of payroll compliance
and College policies and procedures. Performance is acceptable
when: a. Maintain a current understanding of payroll compliance
with IRS, SSA, KS, KPERS guidelines, as well as garnishments. b.
Ensure compliance with internal control procedures. c. Maintain a
current and high level of expertise of College policies and
Main duty - Generate paychecks, direct deposits, and various forms.
Performance is acceptable when: a. Successfully perform processes
to generate employee payroll and related forms. b. Maintain
thorough understanding of Banner Human Resource System processes.
c. Prepare journal entries as necessary to record employee
withholdings and College payroll liabilities. d. Provide excellent
customer service to College employees.
Main duty - Verify, reconcile, and prepare files for remittance.
Performance is acceptable when: a. Accurately prepare payroll files
for remittance. b. Coordinate the processing of payroll information
as required, including but not limited to Internal Revenue Service
Forms 941 (Employer's Quarterly Federal Tax Return), W-2 (Wage and
Tax Statement), 1042 (Annual Withholding Tax Return for U.S. Source
Income of Foreign Persons), State of Kansas withholding and
unemployment taxes, Kansas City, Missouri local income tax, and
Kansas Public Employees Retirement System. Verify all information
with reports from Banner Human Resource System. c. Securely remit
files to federal, state, local and private organizations and
agencies d. Maintain a current understanding of Kansas unclaimed
property annual reporting requirements.
Duties and responsibilities, as required by business necessity, may
be added, deleted or changed at any time at the discretion of
management, formally or informally, either verbally or in writing.
Scheduling, shift assignments and work location may be changed at
any time, as required by business necessity.
- Associate degree or equivalent experience
- Five to seven years progressively responsible
- Knowledge of income tax laws as related to payroll
- Experience with automated payroll/accounting systems
- Strong organizational and customer service skills
- Ability to handle confidential information
- Ability to plan, coordinate, and implement assigned
responsibilities and recognize problems as they arise
- Ability to work under minimal supervision and make independent
- Ability to accurately enter data into an integrated
administrative computer system
- Ability to complete detail work with accuracy
- Spreadsheet and word processing experience
- Ability to communicate and work effectively with a diverse
- Ability to communicate effectively with governmental agencies
and other organizations
- Supervisory experience
- Certified Payroll Professional designation
- Experience with Ellucian Banner systems
- Experience working in a higher education setting
Required application documents
Every employee of the college is expected to treat all members of
the college community with dignity and respect demonstrating
professional, courteous and respectful behavior and engage in
constructive conflict resolution, when needed.
In accordance with the college policy, finalists for this position
will be subject to criminal background investigations. Individual
hiring departments at JCCC may elect to administer pre-employment
tests, which are relevant to essential job functions as part of the
applicant selection/hiring process. Many departments require those
selected for hire to submit a certified transcript for all degrees
obtained. For full consideration, applicants are encouraged to
apply prior to the review date listed in posting.
Johnson County Community College (JCCC) is an Equal Employment
Opportunity Employer. JCCC provides equal employment opportunities
to all qualified applicants without regard to race, sex, sexual
orientation, gender identity, national origin, color, age,
religion, protected veteran or disability status, or genetic
If you are an applicant requesting assistance or a reasonable
accommodation in the application process, please contact the Office
of Human Resources at 913-469-3877, or email email@example.com.
For a summary of all disclosures (Background Check, Clery Act, ADA,
EOE, etc.) refer to the links on our
To apply, please visit: https://careers.jccc.edu/en-us/job/494773/senior-payroll-specialist