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Senior Payroll Specialist

Johnson County Community College
Kansas, United States
Salary Not specified
Posted Date
May 20, 2022

View more

Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Employment Type
Full Time
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Johnson County Community College

Position Title
Senior Payroll Specialist


Position Type
Full-time Hourly, Non-Exempt

Number of openings

Work Schedule, Hours per week
Monday-Friday, 8 a.m.-5 p.m., 40 hours per week - Hybrid Schedule Available

Position Grade

Pay Range
$23.95 - 28.74 (actual pay depends on qualifications)

Overland Park Main Campus

Benefits Category

JCCC Benefits Information

Job Summary
Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

The Senior Payroll Specialist maintains job, leave, and deduction information for approximately 3,000 exempt and nonexempt College employees. The Specialist verifies time from the Banner Web Time Entry System for import into Banner, verifies and enters payment contracts, and verifies and enters any other information necessary for the accurate and timely preparation of the College's semi-monthly payroll. The Specialist also prepares various remittances and reports for federal, state, and local governmental agencies, and others as required. Total payments to employees, federal, state and local government agencies, college associations, annuity companies, and other organizations exceed $100 million annually.

Job Duties
Job duties include but are not limited to:

Main duty - Provides support to the Payroll Manager in processing College payroll. Performance is acceptable when: a. Provide backup to the payroll manager in auditing records, files and remittances. b. Assist the payroll manager in working with Information Services, Financial Services, Human Resources, and other personnel to develop, test and implement policies and procedures related to payroll processing. c. Support the payroll manager in ensuring tables and calendars in Banner are maintained accurately. d. Support the payroll manager in processes for fiscal year-end. e. Provide leadership for the Payroll Department in the Manager's absence.

Main duty - Ensure accuracy of the payroll information. Performance is acceptable when: a. Accurate import of Banner Web Time Entry. b. Review of contracts, memos and leave. Establish and maintain deductions for employee benefits, payroll taxes and employee specified withholding insuring compliance with established federal, state, local and College policies. Import data from EPAFS into Banner payroll form and verify the accuracy of data. c. Maintain reconciling records for Internal Revenue Service Form W-2, Internal Revenue Service Form 941, quarterly tax reports, and Social Security Administration, Kansas Department of Revenue, Kansas Public Employee Retirement System, Kansas Department of Labor, and Kansas City, Missouri local taxes and verify all information with reports from Banner Human Resource System. d. Provide training for users and approvers of the Banner Web Time Entry System. e. Provide accurate and timely information to Financial Services related to payroll cash flow. f. Prepare and maintain annual payroll calendars.

Main duty - Maintain current understanding of payroll compliance and College policies and procedures. Performance is acceptable when: a. Maintain a current understanding of payroll compliance with IRS, SSA, KS, KPERS guidelines, as well as garnishments. b. Ensure compliance with internal control procedures. c. Maintain a current and high level of expertise of College policies and procedures.

Main duty - Generate paychecks, direct deposits, and various forms. Performance is acceptable when: a. Successfully perform processes to generate employee payroll and related forms. b. Maintain thorough understanding of Banner Human Resource System processes. c. Prepare journal entries as necessary to record employee withholdings and College payroll liabilities. d. Provide excellent customer service to College employees.

Main duty - Verify, reconcile, and prepare files for remittance. Performance is acceptable when: a. Accurately prepare payroll files for remittance. b. Coordinate the processing of payroll information as required, including but not limited to Internal Revenue Service Forms 941 (Employer's Quarterly Federal Tax Return), W-2 (Wage and Tax Statement), 1042 (Annual Withholding Tax Return for U.S. Source Income of Foreign Persons), State of Kansas withholding and unemployment taxes, Kansas City, Missouri local income tax, and Kansas Public Employees Retirement System. Verify all information with reports from Banner Human Resource System. c. Securely remit files to federal, state, local and private organizations and agencies d. Maintain a current understanding of Kansas unclaimed property annual reporting requirements.

Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

Required Qualifications
  • Associate degree or equivalent experience
  • Five to seven years progressively responsible payroll/accounting experience
  • Knowledge of income tax laws as related to payroll
  • Experience with automated payroll/accounting systems
  • Strong organizational and customer service skills
  • Ability to handle confidential information judiciously
  • Ability to plan, coordinate, and implement assigned responsibilities and recognize problems as they arise
  • Ability to work under minimal supervision and make independent decisions
  • Ability to accurately enter data into an integrated administrative computer system
  • Ability to complete detail work with accuracy
  • Spreadsheet and word processing experience
  • Ability to communicate and work effectively with a diverse college community
  • Ability to communicate effectively with governmental agencies and other organizations

    Preferred Qualifications
  • Supervisory experience
  • Certified Payroll Professional designation
  • Experience with Ellucian Banner systems
  • Experience working in a higher education setting

    Required application documents

    Cover Letter

    Every employee of the college is expected to treat all members of the college community with dignity and respect demonstrating professional, courteous and respectful behavior and engage in constructive conflict resolution, when needed.

    In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

    Johnson County Community College (JCCC) is an Equal Employment Opportunity Employer. JCCC provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.

    If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email

    For a summary of all disclosures (Background Check, Clery Act, ADA, EOE, etc.) refer to the links on our Careers Page.

    To apply, please visit:

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