Procurement Operations Analyst
- Employer
- Northeastern University
- Location
- Massachusetts, United States
- Salary
- Salary Not specified
- Date posted
- May 20, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
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Procurement Operations Analyst
About the Opportunity
Summary & Responsibilities:
The Procurement Analyst will be responsible for day-to-day procurement activities within assigned commodities / thresholds, to include, but not limited to:
- Requisition to Purchase Order and Change Order
processing
- New vendor onboarding and preferred supplier business reviews,
to include performance management and compliance to terms across
both parties
- Day-to-Day Contract Administration and Lifecycle
Management
- Maintain deadlines on deliverables and communicate status
updates to business partners and internal clients regarding
contractual issues
- Establishing and delivering, in collaboration with broader P2P
team, customer service standards, associated SLAs, and reporting
mechanisms
- Collaboration with Legal / Office of General Counsel on
contract renewals and events of non-conformance (e.g.,
consideration planning), and supplier / vendor performance
reviews
- Communicating P2P policies and procedures to the university
community
- Other procurement operations duties as assigned
The Procurement Specialist will also support development and execution of a P2P performance management and transparency initiatives, to include reporting and dashboards for service level agreements (SLA's) and key performance indicators (KPI's), P2P team performance scorecards, performance benchmarking, OKR reporting, and customer operations reviews / outreach. Will facilitate the development, implementation, and maintenance of processes, policies, guidelines, Standard Operating Procedures, and Business Operating Principles
Qualifications:
You are passionate about delivering on-time, at-cost, and low risk procurement operations. You revel in consistently exceeding customers' expectations. You want a lead role in managing enterprise level day-to-day Procurement activities and thrive when sustaining value and executing on-time services within Procure to Invoice and Vendor / Supplier Management workflows. You're a well-versed procurement tactician with a continuous improvement and operational efficiency and effectiveness mindset who thrives in delivering outstanding customer service and data driven outcomes via key performance indicators (KPI) and service level agreements (SLA). You desire a supporting role in the ongoing Procure to Pay (P2P) transformation.
You have amazing level of intellectual curiosity, build strong coalitions, possess strong financial acumen, and continuously demonstrate high degrees of ownership, integrity, and attention to detail. You are an independent self-starter who thrives in connecting people and ideas to data and outcomes and have a strong entrepreneurial drive. You excel at communication and are comfortable with playing a critical role within a highly visible organization. You thrive when creating better customer outcomes and are highly accountable to results.
- Minimum of 5 years relevant experience or BA / BS and a
minimum of 2 years relevant experience or MBA /
MS
- Demonstrated experience in day-to-day activity management
within the Procure to Invoice and Supplier Management / Vendor
Management workflows, e.g., requisition to purchase order,
requirements definition, solicitation and bids, negotiation, source
selection, legal review, contract award, vendor onboarding,
performance management approach and business reviews,
etc.
- Demonstrated ability to effectively utilize data to identify
opportunities, continuously improve performance, and successfully
operate within a data driven performance management framework
(e.g., meet cost savings goals, efficiency measures, procurement
administrative lead time / throughput service level agreements, and
misc. procurement operations key performance indicators)
- Familiarity with government and state / local procurement
regulations, commercial procurement best practices, and procure to
pay savings levers and techniques
- Globally minded, self-motivated, flexible, and creative
operations analyst, with ability to prioritize, multi-task, and
work horizontally and vertically across a decentralized
organization to drive results
- Ability to lead without authority and build “trusted advisor”
relationships by delivering sound technical analysis, customer
empathy, and data driven decision-making
- Excellent interpersonal, written, and verbal communication
skills with ability to lead, interact with, influence, resolve
conflict and drive decisions / accountability among individuals
from a variety of cultures and disciplines
- Demonstrated flexibility and willingness to respond to changes
in the external environment, while ensuring the organization is
able to effectively and efficiently navigate transitions
- Experience and expertise building reporting tools and executive
dashboards utilizing leading Microsoft and Tableau
platforms
- Knowledge of Procure to Pay (P2P), Procurement Operations,
Spend Diagnostic, and B2B business marketplace technologies a
benefit
- National Contract Management Association (NCMA) Certified
Commercial Contract Manager (CCMA) or other relevant industry
certification preferred, CCMA certification required no later than
12 months after start date OR as soon as eligible if MBA / MS
hire
- Demonstrated expertise of Microsoft business programs (e.g.,
Outlook, Excel, Word, Power Point)
- Familiarity and experience utilizing data warehouse, data
analytics, Smartsheet, K2, and reporting tools (e.g., Cognos, SQL,
R, Python, Tableau, Power BI)
Position Type
Finance
Additional Information
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.
To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Procurement-Operations-Analyst_R106071 jeid-35a8fa86e4b6e64cae73039593fc1954
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