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Immigration Data Manager (17877)

American University
District of Columbia, United States
Salary Not Specified
Posted Date
May 20, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, International Programs, Other Academic Affairs, Business & Administrative Affairs, Affirmative Action & Equal Opportunity, Executive, Executive Directors
Employment Type
Full Time
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Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .

About the Department/Unit

ISSS builds on American University's traditions of valuing diversity and a global outlook by promoting international student and scholar mobility and serving as a resource for intercultural initiatives to the university community. To cultivate academic success and personal development for international students and scholars, ISSS aims at providing quality services and programs to the university community by educating, advocating and training while complying with federal regulations governing international education exchange.


Th e Immigration Data Manager ensures system compliance and mandatory SEVIS reporting for the F and J non-immigrant communities for immigration compliance with the Department of Homeland Security (DHS) and the Department of State (DoS). This position works with the Director to monitor regulatory changes; prioritizes and communicates their impact on university’s systems; and manages projects for successful interface with the SEVIS system of (DHS). Considerable authority is delegated to this position for systems analysis and business process review, ensuring SEVIS compliance. The Immigration Data Manager prepares periodic reports with student and scholar data on immigration and compliance matters.

Essential Functions
  1. Regulatory Audits and SEVIS Compliance: Monitors and maintains systems compliance with SEVIS upgrades, works with the OIT and the ISSS Director to ensure timely upgrades are done in the university systems. Collaborates with colleges, departments, academic units and the SEVIS help desk to identify, document and report irregularities and r e co mm e nds poli c i es a nd pr oc e dure s that en su re both the uni v e rs it y and its F1 and J1 non-immigrant populations are in compliance .
  2. Project Managementand Systems Training: Provides project support to the Director on various systems, including business process improvements, implementation of new applications and modifications. Works with internal and external constituents such as ISSS staff, OIT, admitting and academic units, the Office of the Registrar, and the SEVIS Help Desk to identify additional system functionalities and reporting needs for maintaining accurate student records in all systems to ensure compliance.
  3. Advising: Th e Immigration Data Manager monitors regulatory updates affecting F and J nonimmigrant visa categories, advises, counsels, and serves as referral agent to international students, scholars, other university offices and funding sources on all legal aspects concerning work privileges, travel, program extension, family matters, change of status, academic activities, personal and cultural adjustment issues, and other related matters, which affect the international population in these categories. As the Alternate Responsible Officers for the J-1 Exchange Visitor Program and Designated School Officials for the F-1 student program, the Associate Director creates immigration documents and conducts periodic SEVIS reporting on new and returning student and scholar immigration compliance.

Supervisory Responsibility
  • Provides supervision for 1-2 students.
Position Type/Expected Hours of Work
  • Full Time: 35 hours per week. May require some evening and weekend hours.
  • Sr. Coordinator/Analyst A
  • Exempt
Required Education and Experience
  • Bachelor's Degree
  • 3-5 years of relevant experience
  • Strong Excel and other Microsoft Office experience
  • Comfort learning new technologies
  • Comfort with creating and maintaining documentation
Preferred Education and Experience
  • Master's Degree
  • Experience with Sunapsis and Ellucian Colleague Systems
  • Preferred experience at an educational institution with F and J nonimmigrant categories
  • Ability to work effectively with a diverse group of students, faculty, and staff
  • Strong conceptual, analytical, and problem-solving skills
  • Proven ability to work efficiently and independently in a fast-paced environment with attention to detail and accuracy
  • Excellent customer service, diplomatic and public relations skills
Additional Eligibility Qualifications
  • U.S. Citizenship or Permanent Residency status is required.
  • Hiring offers for this position are contingent on successful completion of a background check.

  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive .


AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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