Office Manager (PRN30650B)

The Department of Chemistry has an immediate opening for an office manager in the main office who will organize and direct day-to-day operations.

University of Utah Job ID# PRN30650B 00121 - Chemistry

COMPENSATION: 31600 to 58400

WORK SCHEDULE: Full Time. 8:00-5:00 M-F

RESPONSIBILITIES:

1. Oversees daily operation of the main office including open hour walk-ins and reception.
   2. Coordinates key assignments and card security access.
   3. Enters shop work orders and uploads data into Chembase.
   4. Administers the summer enrichment and AP labs programs.
   5. Schedules and maintains calendar for the Chemistry seminar room.
   6. Reallocates administrative and shop purchasing cards.
   7. Prepares travel, reimbursements and deposits.
   8. Handles photo bulletin board, directory and mail delivery.
   9. Alerts researchers of stockroom order receipts.
   10. Places orders and maintains office supplies.
   11. Assigned accounting and audit tasks on an ad hoc basis.
   12. Coordinates meetings, interviews and events.
   13. Assists with new hire onboarding and orientation.
   14. Maintains lab coat assignments and schedule.
   15. Develops systems and maintains administrative records.
   This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

QUALIFICATIONS:

Bachelor’s degree in a related field plus two years of related experience or equivalency. Demonstrated human relations and effective communication skills also required. 
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

PREFERENCES:

Governmental accounting
University administrative experience

TO APPLY, VISIT: https://utah.peopleadmin.com/postings/133758

EQUAL EMPLOYMENT OPPORTUNITY

The University of Utah is an Affirmative Action/Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), for further information or to request an accommodation. The University of Utah is committed to diversity in its workforce. Women and minorities are encouraged to apply.