Executive Assistant to the President

The Position

Provides confidential, executive level administrative support for the college President.

The College

Located in the northwest corner of the United States, Peninsula College is nestled in the foothills of the Olympic Mountains. The main campus in Port Angeles, Washington, overlooks the Strait of Juan de Fuca and the nearby city of Victoria, British Columbia, and has easy access to the Pacific Ocean, Olympic National Park, and Seattle. The College is honored to serve six sovereign American Indian nations in the region: Jamestown S’Klallam, Lower Elwha Klallam, Quileute, Makah, Hoh, and Port Gamble S’Klallam.

As a public comprehensive community college with baccalaureate-granting authority, Peninsula College is highly regarded by businesses, schools, and community partners for its culture of innovation, high academic standards, and strategic vision.  The College is part of the 34-college Washington State Community and Technical College System and is accredited by the Northwest Commission on Colleges and Universities.

The College serves more than 3,362 students (1238 FTE) through its main campus and Port Townsend and Forks campuses, its correctional facilities, community education, and its online course offerings.  The College community is vibrant, engaged, and known for its commitment to serving the diverse needs of the local communities across its 3,600 square mile service district.

The College culture is defined by its Guiding Principles and its shared governance model, which values respect, open and honest communication, integrity and collaboration.  The College is a leader in the Guided Pathways work in Washington State, and is deeply engaged in creating institutional change to support this vision. The College is highly regarded as a warm and welcoming place.  Click here for a video about Peninsula College.

Essential Functions

• Acts as liaison in communicating with college faculty and staff, members of the Board of Trustees, students, the public, external partners, and agencies; interprets policies and makes decisions as appropriate.
• Assists the president with planning and budgeting management.
• Conducts research and prepares analyses on specific topics; provides oral and/or written briefings.
• Receives and screens office visitors, calls, and mail and establishes priorities; responds personally or refers as appropriate.
• Organizes office and maintains records in electronic and paper filing systems.
• Coordinates development and revision of policies, procedures, handbooks, guidelines, etc.
• Maintains executive’s calendar, prepares materials, coordinates meetings, and makes travel arrangements.
• Composes correspondence on behalf of the executive as needed.
• Provides support to other lead staff, as assigned.
• Organizes or assists with planning, directing, and coordinating of campus events.
• Provides content management and support for relevant websites.
• May supervise student and/or part-time employees.
• Assists with related duties or special projects as assigned.

Additional Responsibilities Specific to the President’s Office

• Provides support to the Board of Trustees and committees: coordinating meetings, arranging for travel and attendance at conferences and events; coordinating meeting agendas, preparation and distribution of minutes, and compliance with Open Meetings Act requirements.
• Coordinates development, revision and publishing of Board Policies and Institutional Procedures, and compliance with the Washington Administrative Code process.

Duties of the position require knowledge, skills and abilities

• Work independently and in teams while maintaining professionalism and modeling the colleges Guiding Principles.
• Effective communicator in written and oral communications.
• Comfortable using long distance communication technologies (e.g., video conferencing).
• Proficient in the use of computers and programs including Windows, Word, Excel, and PowerPoint.
• Technical accuracy.
• Work under pressure.
• Team player.
• Problem-solving including identifying problems and possible solutions and evaluating solutions.
• Organizing work around deadlines and due dates.
• Budget management including understanding of income/expense and budget status reports.
• Fiscal and program report preparation.
• Develop and explain processes and procedures.
• Ability to develop and maintain comprehensive written and digital records.
• Ability to problem-solve using creativity and innovation.
• Ability to maintain confidentiality.

Required work schedule and work environment

• Typical work schedule is 8 am – 5 pm, Monday – Friday.
• May work remotely at times, at discretion of supervisor.
• Some travel may be required; valid driver’s license required.

Required physical abilities

• Work is typically performed in an office environment and requires standing and/or sitting and using computers for extended periods of time.

Required education or certificates

• Bachelor’s degree or equivalent level of knowledge, skills, and abilities required.

Employment Terms

• Annual full time, exempt position.
• Starting salary: $60,000 - $70,000 DOE.
• Excellent benefits package including medical, dental, life, and long-term disability insurance; paid vacation and sick leave; retirement plan options; optional credit union and tax-deferred annuity programs. Peninsula College contributes $1,130 per month towards the cost of the Washington State employee insurance programs. The college also supports professional development.
• Peninsula College is a qualified employer for the Public Service Loan Forgiveness If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
• Full-time employees are eligible to apply and participate in the Peninsula College Employee Tuition Program.
• In compliance with the Immigration and Naturalization Act, proof of authorization to work in the United States will be required at the time of hire.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), state employees must be fully vaccinated.  Your vaccine status will be verified.  Please reach out to the HR Office at pchr@pencol.edu if you need information on a medical or religious accommodation.

Application Procedure

A complete application file will include:

• a college employment application,
• a letter of application addressing specific qualifications of this position,
• a current resume,
• three current professional references qualified to assess your experience and ability to perform the duties specified. Please include references’ email addresses and telephone numbers.
• In the cover letter, provide a one to two sentence statement on how you may be able to contribute to a culture of equity at Peninsula College.

Application materials may be uploaded electronically, by mail, or email to:

  Human Resources

  Peninsula College

  1502 E. Lauridsen Blvd.

  Port Angeles, WA 98362

  Phone: (360) 417-6298

  Email: pchr@pencol.edu

Applications submitted electronically will be accepted without signatures.

Jeanne Clery Statement

Notice of Availability of Annual Security Report—Peninsula College’s Annual Crime/Security Report is available here, containing

mandated information about current campus policies concerning safety and security issues, required statistics, and other related

information. To obtain a paper copy of the report, please call 360-417-6559.

Title IX Statement

Peninsula College is compliant with Title IX best practices. For more information visit, Anti-Harassment and Nondiscrimination | Title IX.

Peninsula College does not discriminate on the basis of race, creed, color, religion, national origin, families with children, sex, marital status, sexual orientation, including gender identity, age, honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability in its programs and activities. Coordination of compliance is the responsibility of the Human Resources Officer, PC HR Office, (360) 417-6212

Peninsula College is an equal opportunity employer.