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Financial Administration Specialist, Senior

Northern Arizona University
Arizona, United States
Salary Not specified
Posted Date
May 19, 2022

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time
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Financial Administration Specialist, Senior

Location: Finance Service Team
Regular/Temporary: Regular
Job ID: 606075
Full/Part Time: Full-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.

Job Description

NAU Finance Service team is in search of two (2) highly motivated and organized Financial Administration Specialist, Seniors to join their team . Financial Administration Specialists, Srs assist internal university service recipients by processing financial and finance-related transactions to ensure compliance with standard university procedures and guidelines.

This is a full time benefit eligible position. NAU is now offering generous New NAU Workplace benefits including possible hybrid workschedules, True Blue Fridays in the summer (4-10 work week) as well as health, dental, educational and retirement benefits.

Data and Case Management - 70%
  • Utilizes the university's digital workflow management system, the Employee Service Center (ServiceNow), to manage financial and finance-related transactional work assigned to them, including but not limited to: verification of appropriate case type, all required approvals have been received, compliance with policy and processes, funding information and all transaction specific information and forms are present and complete, communications between service recipient departments and the service team.
  • Initiates and completes Travel Specialist functions for assigned travelers, including but not limited to booking travel - conference & event registration, coordinating transportation needs, lodging accommodations, etc.Initiates and/or maintains travel related forms and documentation for processing travel advances and reimbursements, etc.
  • Prepares deposit processing documents for all types of tender.

Financial Processing - 20%
  • Utilizes a university purchasing card to make purchases on behalf of service recipient departments, as well as being responsible for completing timely reconciliation of purchases made.
  • Utilizes university financial systems to execute expense reports in a timely and accurate manner.
  • Completes expense reimbursement related forms on behalf of service recipients specific to Check Request forms.
  • Initiates Zelle payments for non-employee service recipients, for both travel and non-travel related expenses.
  • Posts, reverses, and tracks departmental non-tuition charges placed onto student financial accounts.

Training - 5%
  • Assists in training internal employees, via job shadowing, on business processes and policies.
  • Acts as a primary point of contact for assigned service recipient units seeking day-to-day financial administration support.
  • Provides policy guidance and clarification to service recipient units as well as other service team members.
  • Answers finance-related questions and escalates issues to department coordinators or leadership when appropriate.

Other duties as assigned - 5%

Minimum Qualifications

  • High school degree or equivalent AND
  • 1-3 years of accounting or financial clerical experience, OR
  • Any equivalent combination of education, experience, and/or training.

Preferred Qualifications

  • Associate degree in accounting, finance, or related field or equivalent.
  • Experience in processing financial transactions and/or arranging travel.

Knowledge, Skills, & Abilities

  • Experience maintaining basic financial and recordkeeping ledgers and documents.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Critical thinking and problem solving.
  • Data entry.
  • Adaptable to frequent change.
  • Interpret financial reports and statements to identify trends or issues.
  • Work collaboratively within a cross-functional team.
  • Communicate effectively; in-person, email and by phone.
  • Listen actively.
  • Ability to process detailed information.
  • Balance competing priorities.
  • Work with highly confidential and/or sensitive information.
  • Promote a diverse, inclusive environment.

COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit FAQs for Employee Vaccination Requirement.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary range is $41,000. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is non-exempt under the Fair Labor Standards Act (FLSA). The incumbent is eligible for overtime pay or compensatory time according to University policy. Further, the employee must submit timesheets that accurately reflect all hours worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

July 11, 2022 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit

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