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Assistant Director of Systems

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
May 19, 2022

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Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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Assistant Director of Systems

Job no: 529536
Work type: Officer of Administration
Location: Eugene, OR
Categories: Admissions/Financial Aid/Enrollment Management, Information Technology, Student Life/Services

Department: Admissions
Appointment Type and Duration: Regular, Ongoing
Salary: $64,000 - $70,000 per year
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
June 16, 2022; open until filled
Special Instructions to Applicants
Complete applications should include:
1. Current resume;
2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position; and
3. Names and contact information for three professional references.
Department Summary
The Office of Admissions includes over 50 staff who are engaged in the work of recruitment and outreach to prospective undergraduates, and making admission decisions on all applicants for freshman, transfer, and post baccalaureate undergraduate admission. Admissions is a unit of the Division of Student Services & Enrollment Management, and works closely with several other units of that division, especially Scholarships/Financial Aid and Orientation, as well as many other parts of campus.
Position Summary
This position is responsible for the development and maintenance of the information systems used by the Office of admissions. This includes the Admissions module in the Banner Student Information System, the Customer Relationship Management system (CRM), SLATE, Imaging System (OnBase) and data integrity of the report writing systems (Cognos). This includes review of upgrades to the systems, evaluation of new and auxiliary products, and integration of new recruiting, admissions, or university procedures into the system. Supervises at least one Officer of Administration (OA) position.
Reports to the Senior Associate Director of Admissions Operations.
Minimum Requirements
  • Bachelor's degree.
  • Three years of experience working with relational database operations,
    data integrity and report writing.
    Professional Competencies
  • Demonstrated excellent analytical skills, strong oral and written communication skills and strong interpersonal skills.
  • Ease in using technology for communication, record keeping, and management of data
  • Demonstrated ability to work effectively with individuals from diverse backgrounds and collaborate with colleagues in other departments.
  • Skill and ability to successfully communicate complex technical and operational issues to non-technical users
  • Strong multi-tasking skills
  • Demonstrated problem-solving skills
  • Ability to adapt within a rapidly changing technical environment
  • Ability to operate and communicate effectively while meeting deadlines and completing projects/assignments
  • Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism
  • Demonstrated ability to work as part of a technical team
  • Ability to work independently as well as in a collaborative team environment
  • Application administration experience with primary responsibilities to maintain critical applications and infrastructure
    Preferred Qualifications
  • Master's degree
  • Demonstrated understanding of admissions information issues including electronic transfer of data and electronic transfer of applications for admission.
  • Experience using student information systems, preferably Elucian - Banner
  • Experience using CRM systems, preferably Slate
  • Experience writing and using SQL (Structured Query Language)
  • Ability to use appropriate development and productivity tools to improve efficiency in the development of software solutions.
  • Understanding of technical and vendor documentation and ability to maintain internal documentation.
  • Experience working in Higher Education
  • Two years of supervisory experience

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit

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