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Assistant Director of Undergraduate Advising, Student Services, & New Student Programs

Providence College
Rhode Island, United States
Salary Not Specified
Posted Date
May 19, 2022

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Position Type
Administrative, Student Affairs, Academic Advising & Academic Support Services, Admissions, Enrollment, Retention & Registrar, Counseling, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title Assistant Director of Undergraduate Advising, Student Services, & New Student Programs Overview
Serve as an academic advisor for 250-300 first-year and second-year business majors, by serving on and representing the PCSB on campus-wide academic advising committees, and providing related student services. Essential Duties:
1. Serve as an academic advisor for 250-300 first- and second-year business majors. Participate in all new student orientations (first-year and transfer), meeting with each individual student in preparation for registration, and providing holistic advising (e.g., career coaching, advising students on majors, minors, tracks, pathways, the Friar Leadership & Immersion Program ( FLIP ), and experiential learning opportunities). Review midterm and end-of-term grades, monitor academic progress, probation meetings, advising on campus policies, and advising for study abroad, etc. (40%)
2. Manage and execute First Year Advising Workshops ( FYAW ) and/or Introduction to Business for all new business majors. Plan and prepare curriculum, training faculty/administrative academic advisors to deliver content, coordinate dates and topics for the weekly sessions, communications to students, enrollment of students, room reservations, assessment, and coordination of some speakers. Plan and teach sections(s) for new business majors (or as needed). (25%)
3. Manage and coordinate all facets of PCSB undergraduate new student initiatives, declaration sessions, and new student orientation and advising days. Educate new students on FLIP, Pathways, CGE, and CCEPD programming. (20%)
4. Collaborate with the PCSB’s Assistant Director of Student Engagement and Academic Advising on marketing, communications, and tracking of MS Excel certification for new PCSB majors. (10%)
5. Serve on PCSB committees, attend meetings, support commencement and graduation, and assist in PCSB signature events. Serve as administrative advisor for a recognized PCSB club. Meet regularly with club leadership, and support the planning for, and in some cases, attend their events. (5%) Marginal Duties:
Perform all other duties as may be required. Education and Experience Required
  • Master’s Degree from an accredited institution required. Higher education, business, or counseling preferred
  • One to two years’ experience within a university setting with student services experience (e.g., admission, academic advising, orientation and new student programming, or career counseling), or an equivalent combination of education and experience
  • Substantial working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience using SIS, ideally Banner
  • Strong interpersonal abilities and strong team orientation
  • Ability to work with various constituencies, including corporate partners, vendors, prospective students, parents/guardians, current students, alumni, faculty, and staff
  • Ability to think strategically in the delivery of programs and services
  • Must possess strong organizational skills
  • Some evenings and weekends required
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sitting in a normal seated position for extended periods of time
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Communication skills using the spoken word
  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to move about
Employee Status Full Time Union Status Non-Union Shift: First If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnicorigin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation,gender identity, religion, disability, age, veteran status, or genetic information. The College will develop,and from time to time update, an affirmative action program and will insist on a good-faith effort on thepart of its employees to comply with the program. The College will request and expect its agents andthose with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number AS607P Closing Date Open Until Filled Yes Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * We require all employees to be vaccinated. Are you vaccinated or have a *valid medical or religious exemption from receiving a COVID-19 vaccine? Applicants requesting an exemption, must complete a Providence College request form. Exemptions are not guaranteed approval. Completion of exemption/vaccination process must be finalized prior to start date.
    • Yes
    • No
    • Will request exemption
Documents Needed To Apply
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

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