Founded in 1917, Providence College (PC) is a premier Catholic
liberal arts institution steadfastly committed to academic
excellence through a dynamic core curriculum, a distinctive
Development of Western Civilization Program, and abundant
experiential learning opportunities. The only U.S. higher education
institution administered by the Dominican Friars, PC is committed
to providing a variety of opportunities for intellectual, social,
moral, and spiritual growth in a supportive environment. Providence
College believes that cultural and intellectual pluralism is
essential to the excellence of its academic programs, and strives
to foster an academic culture and campus community reflecting the
global environment in which we live and work.
The approximately 105-acre campus is situated in Rhode Island’s
capital city and is close to the many cultural and educational
offerings of Rhode Island’s “renaissance city.” Additionally,
Providence is located an hour from Boston and just a few hours from
New York City.
For years, Providence College has been recognized in the U.S.
News & World Report
“Regional Universities – North
Category” and has been commended by several other ranking
Provide secretarial and administrative office support to the
Director of Student Activities & Cultural Programming and
Director of Recreational Sports.
Serve as a resource to members of student clubs and organizations.
Assist students with completing paperwork pertinent to student
events/activities. Assist students with ordering items for
club/organization events. Maintain a comprehensive database of
student events. Create and provide support for Senior Ring Weekend
and Senior Week databases. (21%)
Provide support to the Department of Recreational Sports including
but not limited to processing purchase requisitions and vouchers,
composing campus-wide email announcements, inputting reservations
for Club and Intramural Sports, and coordinating club and event
Perform intermediate and advanced computer functions including
managing databases, creating, analyzing, integrating, and importing
linked spreadsheets, creating mail, envelope and table merges,
creating and editing captions, adding graphics, editing images,
footnotes, endnotes, indices, tables of content, creating master
documents and reports using information from several sources.
Prepare and maintain records, files, and databases some of which
may be confidential. Monitor budgets and other financial activities
that may require proficiency with math and bookkeeping. Maintain
files of electronic copies of vouchers and excel spreadsheet for
OSA -CP, Senior Class, Junior Class, and BOP . Submit requests for
vendor payments. Coordinate refreshment ordering for events.
Compose and produce correspondence and reports. Provide support to
Slavin Information Desk/Ticket Office as needed including
requesting events be posted on register and assisting with Vendini
Ticketing. Assist with reconciling PC Cash and occasional cash
Hire, train, schedule, and manage student workers. Maintain records
on college work-study students for Information Desk and OSA
Answer phones, greet and direct visitors to appropriate areas or
Sort, open, distribute and route individual or departmental
incoming mail, and prepare outgoing mail. Design and produce
reports, and research data and information on the Internet. May
identify and make recommendations for additional or modified
departmental systems. With approval, may design and implement new
or modified systems.
- May be responsible for the accuracy, maintenance and
reconciliation of financial accounts, processing of payments,
transmittal reports, billing and data entry.
- May, with supervision, organize and coordinate special projects
including presentations, educational programs and special
- Coordinate internal and external attendee calendars;
reserve/schedule meeting rooms and make arrangements for equipment,
seating, and refreshments, when necessary. Act as Rally Point
- Coordinator during drills and emergencies. Maintains up-to-date
staff listings and schedules.
- May serve as internal resource on departmental administrative
- Submit work orders to support services and follow-up as
- Perform all other duties as may be required.
Education and Experience Required
- High school education or equivalent.
- 3-5 years of related experience or an equivalent combination of
technical school education and experience.
- Advanced working knowledge of word processing and database
- Excellent organizational and communications skills also
- Ability to work independently and under deadline pressure and
to prioritize assignments while juggling multiple tasks.
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this position. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
- Sitting in a normal seated position for extended periods of
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers
rather than with whole hand(s) or arm(s), for example, using a
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
If other, please enter regular schedule.
Providence College does not discriminate against any person because
of race, color, national and ethnicorigin, sex, gender, except
where gender is a bona fide occupational qualification, sexual
orientation,gender identity, religion, disability, age, veteran
status, or genetic information. The College will develop,and from
time to time update, an affirmative action program and will insist
on a good-faith effort on thepart of its employees to comply with
the program. The College will request and expect its agents
andthose with whom it conducts its affairs to meet the commitment
of this important program.
Posting Detail Information
Open Until Filled
Special Instructions to Applicants
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
- * We require all employees to be vaccinated. Are you vaccinated
or have a *valid medical or religious exemption from receiving a
COVID-19 vaccine? Applicants requesting an exemption, must complete
a Providence College request form. Exemptions are not guaranteed
approval. Completion of exemption/vaccination process must be
finalized prior to start date.
- Will request exemption
- Cover Letter