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Assistant Director of Academic Advising/Coordinator of First-Year Student Success

Employer
Providence College
Location
Rhode Island, United States
Salary
Salary Not Specified
Posted Date
May 19, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Distance Education Programs, Other Academic Affairs, Student Affairs, Academic Advising & Academic Support Services, Other Student Affairs
Employment Type
Full Time
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Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title Assistant Director of Academic Advising/Coordinator of First-Year Student Success Overview
Provide direct advising support for students and contribute to the development of programs that foster success and satisfaction in the first year. Essential Duties:
1. Represent the Student Success Center ( SSC ) and the Office of Academic Affairs on the College’s Orientation Committee. In collaboration with Admission and Student Affairs, coordinate events for new students. In collaboration with campus partners, design programs to support the personal adjustment, academic success, and mental health of first-year students. Collaborate with the Center for Career Education to develop major and vocational discernment programs for undeclared, first-year students. Collaborate with other academic advising staff to develop programs and materials that help guide students in preparing for the sophomore year. Design, disseminate, and continually enhance first-year advising resources for both faculty and professional advisors. Assist in designing training programs and resources that encourage faculty to provide a more holistic advising experience for first-year students. Collaborate with the schools and academic departments/programs to provide support from the admissions process up until the end of their first year. Work with campus partners to develop and maintain a cohesive advising communications plan for students who formally accept an offer of admission from the College. Continually assess the impact of advising services, programs, and policies on first-year students from underrepresented groups (e.g., BIPOC, first-generation, low-income, etc.) and work proactively to effect improvements and advocate for additional resources when necessary. (30%)
2. Provide direct, one-on-one and group advising support to an assigned caseload of first- (and possibly second-) year students. Serve as the primary academic advisor to the assigned caseload and conduct a series of one-on-one meetings each semester. Meet with assigned advisees upon request to address emerging questions and concerns. Design and conduct group advising sessions to address common needs, interests, and concerns. Check midterm/final grades and schedule meetings to discuss concerns, as necessary. Monitor the academic progress of assigned advisees through direct communication with faculty and/or staff who provide support services. Make referrals to academic support personnel and other campus resources. Provide support for advisee transitions, as necessary. Ensure the provision of timely updates and reminders to students through email and other electronic media. (30%)
3. In collaboration with school advising representatives, and using reports and data analytics, identify students in select majors/programs who may require academic support or outreach. Make referrals to academic support personnel/services and other campus resources, as necessary and appropriate. Actively monitor students of concern through direct communication with faculty and/or staff who provide support services. Follow up on under-enrollment notices and grade or credit deficiencies to ensure that students have a plan to stay on track academically. (20%)
4. Provide daily drop-in advising and just-in-time support to students. Assist with managerial tasks related to academic advising. Serve as the SSC’s resident expert on first-year student success and work with the Associate Dean/Director of Academic Advising to design and deliver related professional development programs for staff. Work with the Associate Dean and other members of the SSC staff to build and continually enhance the academic advising assessment program. Contribute to SSC publications. Represent the SSC on committees and at events, as requested. (20%)

Marginal Duties:
1. Represent the Student Success Center ( SSC ) and the Office of Academic Affairs on the College’s Orientation Committee. In collaboration with Admission and Student Affairs, coordinate events for new students. In collaboration with campus partners, design programs to support the personal adjustment, academic success, and mental health of first-year students. Collaborate with the Center for Career Education to develop major and vocational discernment programs for undeclared, first-year students. Collaborate with other academic advising staff to develop programs and materials that help guide students in preparing for the sophomore year. Design, disseminate, and continually enhance first-year advising resources for both faculty and professional advisors. Assist in designing training programs and resources that encourage faculty to provide a more holistic advising experience for first-year students. Collaborate with the schools and academic departments/programs to provide support from the admissions process up until the end of their first year. Work with campus partners to develop and maintain a cohesive advising communications plan for students who formally accept an offer of admission from the College. Continually assess the impact of advising services, programs, and policies on first-year students from underrepresented groups (e.g., BIPOC, first-generation, low-income, etc.) and work proactively to effect improvements and advocate for additional resources when necessary. (30%)
2.Provide direct, one-on-one and group advising support to an assigned caseload of first- (and possibly second-) year students. Serve as the primary academic advisor to the assigned caseload and conduct a series of one-on-one meetings each semester. Meet with assigned advisees upon request to address emerging questions and concerns. Design and conduct group advising sessions to address common needs, interests, and concerns. Check midterm/final grades and schedule meetings to discuss concerns, as necessary. Monitor the academic progress of assigned advisees through direct communication with faculty and/or staff who provide support services. Make referrals to academic support personnel and other campus resources. Provide support for advisee transitions, as necessary. Ensure the provision of timely updates and reminders to students through email and other electronic media. (30%)
3. In collaboration with school advising representatives, and using reports and data analytics, identify students in select majors/programs who may require academic support or outreach. Make referrals to academic support personnel/services and other campus resources, as necessary and appropriate. Actively monitor students of concern through direct communication with faculty and/or staff who provide support services. Follow up on under-enrollment notices and grade or credit deficiencies to ensure that students have a plan to stay on track academically. (20%)
Provide daily drop-in advising and just-in-time support to students. Assist with managerial tasks related to academic advising. Serve as the SSC’s resident expert on first-year student success and work with the Associate Dean/Director of Academic Advising to design and deliver related professional development programs for staff. Work with the Associate Dean and other members of the SSC staff to build and continually enhance the academic advising assessment program. Contribute to SSC publications. Represent the SSC on committees and at events, as requested. (20%) Education and Experience Required
  • Master’s Degree in education, counseling, college student personal, or a related field from an accredited institution required.
  • Two to three years’ relevant experience in academic advising, preferably in a higher education environment, or an equivalent combination of education and experience.
  • Experience designing and delivering programs/workshops that foster academic success and encourage students to take ownership of their college experience.
  • Experience working with faculty to enhance advising effectiveness and support students’ academic and personal well-being.
  • Experience working with underrepresented groups – including, but not limited to, BIPOC, first-generation, and low-income students.
  • Strong knowledge of best practices in advising college students from a variety of racial, ethnic, socio-economic, and educational backgrounds.
  • Knowledge of student development theory, especially as it pertains to academic advising and student success.
  • Strong technology skills – including, but not limited to, Microsoft Office applications, student information systems, advising technologies, and website publishing applications.
  • Knowledge of advising assessment methods and reporting practices.
  • Excellent interpersonal skills.
  • Excellent oral and written communication skills.
  • Some evening/weekend work required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sitting in a normal seated position for extended periods of time
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Communication skills using the spoken word
  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to move about
Employee Status Full Time Union Status Non-Union Shift: First If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnicorigin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation,gender identity, religion, disability, age, veteran status, or genetic information. The College will develop,and from time to time update, an affirmative action program and will insist on a good-faith effort on thepart of its employees to comply with the program. The College will request and expect its agents andthose with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number AS628P Closing Date 05/24/2022 Open Until Filled No Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * We require all employees to be vaccinated. Are you vaccinated or have a *valid medical or religious exemption from receiving a COVID-19 vaccine? Applicants requesting an exemption, must complete a Providence College request form. Exemptions are not guaranteed approval. Completion of exemption/vaccination process must be finalized prior to start date.
    • Yes
    • No
    • Will request exemption
Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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