Associate Director, Alumni Relations

Providence College
Rhode Island, United States
Salary Not Specified
Posted Date
May 19, 2022

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Position Type
Faculty Positions, Communications, Other Communications, Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Development & Advancement, Public Relations & Marketing (Campus), Alumni Affairs
Employment Type
Full Time
Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title Associate Director, Alumni Relations Overview
Serve as a strategic partner in the planning and implementing of engagement programs to attract different constituencies with the goal for these relationships to strengthen connections to the College and evolve into sustained philanthropic support. Essential Duties:
Develop and oversee the execution of all reunion programming with the goal to engage alumni through their milestone celebration with the College and it’s current priorities, classmates, and participate in giving back. Collaborate with the Director of Class Giving throughout the year to achieve program goals including: volunteer recruitment and training, regular communication with class committees, and coordination with prospect managers. Serve as the point of contact for all reunion classes to establish meaningful programming that aligns with the interests of the class while maintaining a strong focus of bringing alumni back to campus. Work with the College Events staff and the Marketing and Communications team on all logistics and communications for programming throughout the year and the culminating Reunion Weekend. Ensure Advancement Services is included throughout to ensure a process for data both before and post-weekend.

Serve as Advancement lead for Homecoming programming with the priority focus of bringing alumni back to campus and engaging them with current College priorities. Co-lead the program with a member of the College Events staff and work in tandem throughout the year-long planning to ensure both Advancement and Institutional goals are established and met each year. Oversee the core committee and campus partners groups, and collaborate with Marketing & Communications to develop a comprehensive communication and marketing plan that is customized to engage different audiences (students, faculty/staff, parents/families, alumni, and friends). Enlist the support of Advancement Services to ensure a data processor is in place to capture a multi-faceted weekend. Collaborate with Athletic partners to capitalize on game opportunities and other activities to showcase programs and enhance the participant experience. Ensure all members of the PC community are well informed of the weekend programming and oversee the execution of the weekend.

Provide essential leadership and guidance to direct report(s) to maximize productivity, set performance standards, individual metrics, and routine evaluation of goals. Provide ongoing training of staff to ensure the strength of skills and a clear understanding of advancement. Meet regularly to ensure prioritization of workload, strong communication and relationship development, and achievement of program goals.

Develop programming for the CASE Award-winning program Friar TIES virtual series, and work with Marketing & Communications to ensure the continuation of comprehensive bi-monthly communication. Work with the Alumni Relations team to plan out a yearly calendar that incorporates virtual programming into the overall alumni engagement strategy. Collaborate with Annual Giving to align engagement opportunities with fundraising efforts. Marginal Duties:
1. Oversee the class ambassador program, including recruitment of new ambassadors and developing strategy for this volunteer group.
2. Work closely with the Assistant Director of Class Campaigns to align work with the class agent volunteer group.
3. Perform all other duties as may be required. Education and Experience Required
  • Bachelor’s Degree from an accredited institution required
  • Five to seven years’ experience in a progressively responsible development fundraising environment or an equivalent combination of education and experience
  • Excellent interpersonal, oral, written communication, and organizational skills
  • Must be proactive, creative, problem-solver and have the ability to interact with a broad range of constituents, including alumni, parents, faculty, staff, and friends of the College
  • Computer proficiency and a demonstrated ability to work independently and as part of a team
  • Supervisory experience preferred
  • Evenings and weekends required
  • Possible travel
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sitting in a normal seated position for extended periods of time
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Communication skills using the spoken word
  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to move about
Employee Status Full Time Union Status Non-Union Shift: If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnicorigin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation,gender identity, religion, disability, age, veteran status, or genetic information. The College will develop,and from time to time update, an affirmative action program and will insist on a good-faith effort on thepart of its employees to comply with the program. The College will request and expect its agents andthose with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number AS638P Closing Date Open Until Filled Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * We require all employees to be vaccinated. Are you vaccinated or have a *valid medical or religious exemption from receiving a COVID-19 vaccine? Applicants requesting an exemption, must complete a Providence College request form. Exemptions are not guaranteed approval. Completion of exemption/vaccination process must be finalized prior to start date.
    • Yes
    • No
    • Will request exemption
Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation

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