Clerical Assistant, Acquisitions

Posting Details

Position Information

Job Title
Clerical Assistant, Acquisitions

FLSA Status
Non Exempt

Posted Salary Range
Commensurate with Experience

Employment Status
Full Time

Department
University Libraries

Job Summary

The incumbent provides clerical support for the Acquisitions Department of Alcorn State University Libraries.

Knowledge Skills and Abilities

• General knowledge of library policies, procedures and techniques
• Knowledge of office practices and procedures
• Knowledge of inventory procedures
• Knowledge of general accounting principles
• Ability to use MS Office Products, including Outlook, PowerPoint and Excel
• Ability to type at least 55 words per minute
• Effective communication skills, verbal, written and interpersonal
• Ability to work independently in the absence of direct supervision
• Ability to plan, schedule and organize work
• Ability to effectively handle multiple tasks concurrently

Essential Job Functions

• Checks, prepares and processes all invoices for payment
• Types multi-order slips and monthly reports
• Enters requisitions in the BANNER System
• Researches and selects print and non-print titles for academic departments
• Searches for bibliographic information in database, catalog and/or files with supplied source material
• Processes and maintains records of materials received and sent out
• Prepares orders, receives, verifies, sorts and records the receipt of serials and monographs
• Prepares correspondence for Acquisitions Department
• Maintains departmental statistics
• Works at Circulation Desk on rotational nights and weekends
• Other duties as assigned by supervisor

Qualifications

Bachelor’s degree in Office Management, Business or related area and one (1) year related experience.

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Daily

Light Work - Exerting up to 20 pounds
Frequently

Medium Work - Exerting 20-50 pounds
Occasionally

Heavy Work - Exerting 50-100 pounds
Not Required

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Not Required

Extended Work Hours
Frequently

Posting Detail Information

Posting Number
S813

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
05/18/2022

Close Date

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents